Financial Manager (Non-Exempt)

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CLASSIFICATION:    Non- Exempt

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

Responsible for assisting in budget preparation, monitoring execution, and revisions and for implementing and maintaining an inter-departmental system for managing procurement, control of goods and services, and cash deposits.  This person also works closely with the Treasure of the Policy Council and Center and Home-based Committees.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:            Head Start Director

Supervises:                 Accounts and Operations Technician; Building and Grounds Manager

Coordinates with:       Head Start Central Staff, Head Start Center and Home Based Staff, Agency Finance Department, Policy Council Treasurer and HHS Financial Management Specialist

 

RESPONSIBILITIES:

  • Assists in development of Head Start Budge/Grant applications;
  • Prepares final budget for all program funds, coordinates review by Finance Department and submits to Grantor or appropriate authority by deadline;
  • Coordinates with representatives from budget committee in developing final budgets;
  • Presents final budgets to budget committee for review and approval;
  • Assists Head Start Director in presenting final budgets to Policy Council for review and approval;
  • Monitors budget execution; reviews account encumbrance, expenditure, revenue and other financial reports received from agency Finance Department;
  • Reconciles with informal records, and provides periodic, usually monthly, status reports to the Head Start Director, other appropriate staff personnel, and Policy Council concerning variances between actual and budgeted line items (object codes) or expected values; recommends corrective action for unacceptable variances;
  • Conducts budget committee meetings with Policy Council to review and discuss financial and budgetary status reports, monthly and as needed;
  • Prepares budget revisions during the fourth quarter of the fiscal year and as needed following procedures as outlined above;
  • Prepares cost allocation plans for inclusion in budgets as needed;
  • Assists in developing other budgets as needed;
  • Maintains Head Start’s portion of inter-departmental financial management system;
  • Receives, reviews and processes for approval, and submits to agency Finance Department requests and requisitions for supplies, equipment and services as needed;
  • Receives, places orders and monitors purchase order actions, to include those by staff;
  • Manages Blanket Purchase Order (BPO) system for vendors authorized by the Finance Department; monitors use of BPO’s delegated to be managed by staff personnel;
  • Receives, reviews, and reconciles Invoices with purchase orders, contracts and other purchase authorizations;
  • Prepares payment vouchers upon receipt and review of invoices; allocates expenditures to appropriate program accounts and submits appropriate copies for submission to agency Finance Department for payment;
  • Records and maintains informal record of transactions processed to the agency’s Finance Department;
  • Reviews and reconciles outstanding purchase orders with information provided by agency Finance Department; informs Head Start Director monthly of outstanding orders over 6 months old;
  • Assigns inventory numbers to individual non-expendable purchased or donated property that is considered sensitive or exceeds the value prescribed by the agency Finance Department: maintains records for non-expendable equipment;
  • Based upon inventory records provided by staff elements, reconciles non-expendable equipment inventory records with records provided by agency Finance Department as to location and amount;
  • Oversees preparation or review of petty cash and field trip transactions prior to submission to the agency Finance Department for payment and return of prepaid expense documents;
  • Manages Head Start’s portion of inter-departmental contracting procedures;
  • Oversees preparation by the staff proponent or directly prepares contracts, letters of agreement, leases or other legal arrangements that have budgetary or financial implications in accordance with procedures prescribed by the agency;
  • Obtains approvals and routes completed documents to the agency Finance Departments; maintains copies of approved contracts, letters of agreement and leases;
  • Develops and issues approved staff guidance to comply with agency contracting procedures;
  • Trains and Assists Policy Council Treasure and Center Committee Treasurers in performance of their duties;
  • Conducts annual training for Policy Council Committee Center Treasurers; prepares and distributes Treasurer’s handbook annually;
  • Meets with Policy Council Treasurer to review Policy Council Budget and fund and reconcile checkbook monthly; assists Treasurer in preparation of the monthly report, as needed;
  • Assists center and home based treasurer as requested;
  • Oversees the processing and recording of center’s Parent Fund-Raiser Fund transaction before the close of the school year;
  • Oversees the training of In-kind collection and documentation;
  • Supervises the conduction of Annual In-kind training for collection of In-kind;
  • Conducts periodic review of In-kind recording procedures to assure integrity of data collection;
  • Manages the processing of Block Grant requests;
  • Handles correspondence with local DSS agencies;
  • Processes purchase orders as they are received;
  • Submits invoices on a monthly basis to local DSS agencies;
  • Reconciles Block Grant fund collection to budget plan;
  • Assists work to Accounts and Operations Technician and other personnel assigned to work in the Head Start financial management area;
  • Monitor activities and services performed by the Building and Grounds service area to ensure compliance with Head Start performance standards, State and City licensing codes;
  • Provides reports to Head Start Director and staff as needed;
  • Attends workshops, meeting and conferences related to Head Start financial management as they become available;
  • Performs other duties as required.

 

TRAINING, EDUCATION AND EXPERIENCE:

  • Graduation from an accredited college or university with a major in accounting or business;
  • Minimum of 2 years experience in financial management and bookkeeping or accounting practices;
  • Experience in payables, payroll and budget preparation and modifications, variance analysis and reporting;
  • Minimum of 2 years experience in working with federal grants; must have proficiency in understanding and following complex oral and written communications;
  • Ability to interpret complex government regulations and guidance;
  • Ability to convey financial concepts to non-financial personnel.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS:

  • Must pass drug screening.  Some positions require positive complete background screening including: health, criminal, sex offender and child protective services.
  • This position is eligible for remote work upon supervisor’s approval.
  • Physical activity of this position:  use of fingers for – picking, pinching, typing; talking and hearing.
  • Physical requirements of this position:  sedentary work – exerting up to 10 lbs. of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Visual acuity requirements:  requires close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
  • The worker is not substantially exposed to adverse environmental conditions.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

We only hire individuals legally eligible for employment in the United States.

Equal Opportunity Employer/Drug Free Workplace

Bilingual ability is a plus.

Legal Support Advocate

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CLASSIFICATION:     Non-Exempt

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

Assist DVS participants (Domestic Violence Services) who reside in the TAP service area to obtain remedies available through the legal system.  Increase the availability of pro bono/affordable legal representation of domestic violence survivors and coordinates court-related services for effective outcomes and provides prevention training.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:            Director of Housing and Human Services

Supervises:                 Interns and volunteers

Coordinates with:     All TAP employees and allied agencies and organizations

 

RESPONSIBILITIES:

  • Coordinates participant services with other DVS staff and other advocates.
  • Assess legal service needs of incoming clients.
  • Provides court and legal accompaniment to eligible participants.
  • Helps participants prepare for effective court appearances.
  • Assists participants in assessing readiness to negotiate the hurdles of the justice system.
  • Prepares participants for potential outcomes of court proceedings.
  • Provides court observation on domestic violence related cases in TAP-DVS service area.
  • Coordinates with all agency staff to enhance programs and services to participants.
  • Helps participants develop safety plans relevant to court attendance and possible violent responses from the perpetrator.
  • Develops and facilitates training for various organizations including, but not limited to TAP Sabrina’s Place, schools, human service organizations, first responders and court-connected service providers regarding domestic violence and TAP-DVS’s purpose and services.
  • Works closely with the Commonwealth’s Attorneys, Area Lawyers, Victim-Witness Programs, Law and Legal Aid Services to coordinate services and ensure effectiveness.
  • Supports TAP-DVS client services system, including, but not limited to maintaining a caseload and facilitating a support group as needed.
  • Covers 24- hour hotline on rotation schedule with other staff.
  • Provide case management to ongoing clients.
  • Distribute DVS literature and attend outreach efforts, to include public speaking.
  • Responds as soon as possible to hotline crisis and contact DVS staff when necessary.
  • Attend festivals and community activities to provide information about TAP Domestic Violence Services.
  • Attends meetings and trained as needed and approved by Director.
  • Enters client data into required reporting data daily.
  • Maintains program and client records with confidentiality standards and best practices.
  • Assists in the Director in preparing reports.
  • Adheres to all Federal and State statutes, agency policy, and regulations governing client confidentiality.
  • Help coordinate TAP DVS program services (shelter, prevention efforts, outreach, donations)
  • Performs any other duties as assigned and required by the Director.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of Virginia statute relating to family violence, law enforcement and judicial response to domestic violence.
  • General knowledge of area human service agencies, especially agencies working with victims of domestic abuse.
  • Be proficient in oral and written communication.
  • Ability to work effectively with and communicate with people from various cultures and economic backgrounds, especially people of low income.
  • Able and willing to further develop professional skills.

 

TRAINING, EDUCATION AND EXPERIENCE:

  • BA/BS in Criminal Justice Field, Paralegal, or Human Service field preferred or an Associate’s Degree in Human Services field and at least two years of related experience.
  • Experience working with survivors of domestic violence and victims of crime.
  • Experience working within the criminal justice system.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS:

  • Must pass drug screening.  Some positions require positive complete background screening including: criminal, sex offender and child protective services.
  • A valid Virginia Operator’s license with a good driving record and reliable transportation in order to aid clients with transportation and drive a TAP vehicle.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Must be willing to work a flexible schedule, including evenings and weekends.
  • This position requires the individual to be in the field and must have contact with the office staff and supervisor therefore an agency issued cell phone is necessary.
  • Physical activity of this position – stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching and typing; grasping, feeling, hearing, talking, repetitive motion with wrists, hands, and/or fingers.
  • Physical requirements of this position – sedentary work; exerting 10 to 20 pounds of force occasionally.
  • Visual acuity – close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.  Visual acuity to operate motor vehicle and/or heavy equipment; worker must be able to determine the accuracy, neatness and thoroughness of the work assigned or to make general observations of facilities or structures.
  • Conditions subject to in this position – the worker is subject to noise; there is sufficient noise to cause the worker to shout in order to be heard above ambient noise level.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

Helping individuals and families achieve sustainable, equitable economic and personal independence through education, employment, affordable housing, and safe and healthy environments.

We only hire individuals legally eligible for employment in the United States.

Equal Opportunity Employer/Drug Free Workplace

Bilingual Ability is a plus.

SVREC Career Navigator

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CLASSIFICATION:    Non-Exempt

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

The SVREC Career Navigator will provide dedicated case management and support to clients referred from the local Department of Social Services (DSS) as part of the SVREC Grant. The primary objective is to facilitate access to a comprehensive range of services and resources, empowering clients to overcome barriers to employment and achieve self-sufficiency as outlined in the Individual Employment Plan created by SVREC staff.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:     SVREC Assessment Supervisor and SVREC Program Manager

Supervises:           SVREC clients placed in work experience placements, Adult Education, and other program activities.

Coordinates with: Other staff, Southwest Virginia Regional Employment Coalition partners, local non-profit organizations who serve as placement sites, and other partners as applicable.

 

RESPONSIBILITIES:

  • Provides counseling and support for clients.
  • Facilitate enrollment into high school equivalency/GED coursework with Adult Education programs and track progress through program.
  • Responsible for establishing, supervising, and tracking training, work experience, and PSP placements for the clients.
  • Provides additional employment barrier assessments for clients placed in work experience or public service programs.
  • Responsible for client evaluations, keeping all records, progress notes and other correspondence involved in worksite placement.
  • Responsible for keeping SVREC system of record up to date with the most recent client notes, activities, and documents.
  • Acts as liaison between worksite, client and DSS employment specialist.
  • Make referrals to other entities in the public workforce system and human services ecosystem, utilizing the Unite Us platform as much as possible, to remediate barriers to employment and self-sufficiency.
  • Ensure co-enrollment with federal, state, and local workforce programs by facilitating referrals to the WIOA Title I Adult, Dislocated Worker, and/or Youth program to receive training/education assistance for additional skills development.
  • Attends monthly SVREC meeting and in-house team and staff meetings.
  • Conducts worksite visits to monitor clients.
  • Assists SVREC program manager with submitting timely and accurate reports.
  • Conducts instruction of job readiness and retention training when requested.
  • Collaborates and communicates with SVREC grant staff other community partners to provide effective services.
  • Assists with employment specialist duties on a department level: job readiness teaching, job connection, resume building, etc.
  • Creates an environment that fosters a spirit of teamwork with other staff and personnel with the SVREC program.
  • Performs other duties as assigned and requested.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Oral and written communication skills.
  • Ability to work effectively with diverse populations.
  • Thorough knowledge of best practices in the field.
  • Ability to exhibit appropriate professional interactions with staff, partners, and the community.
  • Knowledge of community resources.

 

TRAINING, EDUCATION AND EXPERIENCE:

  • Degree in Social Work, Sociology or closely related field preferred.
  • Experience in human services with a working knowledge of employment training programs.
  • Experience in employer relations.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS:

  • Reliable transportation and a valid Virginia Operator’s license.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Must pass drug screening.  Some positions require positive complete background screening including: criminal, sex offender and child protective services.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching, typing; grasping, feeling, talking, hearing, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – sedentary work; exerting up to 10 pounds of force occasionally to lift, carry, push, pull or otherwise move objects.
  • Visual acuity requirements – close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing, viewing a computer terminal; extensive reading.
  • Conditions subject to in this position – worker not substantially exposed to adverse environmental conditions.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

TAP hires only U.S. Citizens and lawfully authorized aliens.

Equal Opportunity Employer/Drug Free Workplace

Bilingual ability is a plus.