Director of Fund Development

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CLASSIFICATION: EXEMPT

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

Nonprofit seeks an individual with experience developing, leading, and managing a fundraising strategy and program to increase individual and corporate donations.  Must have a minimum of 6 years’ experience with demonstrated success in development and managing a portfolio of donors and closing gifts of $1,000 or more.  Salaried position for enthusiastic self-motivated professional with excellent verbal and written communication skills.

DEFINITION AND PURPOSE:

Responsible for planning and implementing a comprehensive fund development plan for TAP that includes planned giving and individual and corporate donor development.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by: President and CEO
Supported by: Executive Assistant to the President & CEO/Fund Development Coordinator
Coordinates with: President/CEO, Executive Assistant to the President & CEO/Fund Development Coordinator, VP of Planning & Resource Development, Creative Services Manager, CFO, Finance Accountant, Volunteer Coordinator, and the TAP Board’s Generosity Connections Commission (GCC)

 

RESPONSIBILITIES: Duties include but are not limited to:

  • Develop, lead, and manage a fundraising strategy and program that includes individual and corporate donations, and a planned giving program to ensure that TAP meets or exceeds its fundraising goals. The Board’s Generosity Connections Commission, which is the Marketing and Fund Development committee for the board, will participate in the development and approval of the plan.
  • Actively identify, cultivate, and close gifts in support of TAP. This includes both financial and in-kind donations.
  • Build and manage a portfolio of 75-100 individual and corporate donors and prospects with an annual giving capacity of $1,000+. Within this list, identify, actively cultivate, and close gifts. This portfolio movement will be reviewed monthly with the President/CEO to ensure it reflects significant prospect movement from identification to cultivation to solicitation to stewardship.
  • Spend 50%+ of weekly time building relationships, on donor calls/ appointments, cultivating and soliciting gifts. Build relationships and execute prospect/donor solicitations with a combination of in-person and virtual opportunities.
  • Effectively articulate, in written and verbal communications, the mission and impact of TAP to deepen relationships with donors, prospects, and high-level supporters, as well as external stakeholders.
  • Oversight of the strategy and implementation of all fundraising activities including TAP’s annual Bringing Hope Home campaign. Provide effective leadership to Fund Development Team members in support roles. The Fund Development Team members include the Fund Development Coordinator, Creative Services Manager, VP of Planning & Resource Development, President/CEO, and Board’s Generosity Connections Commission (GCC).
  • Serve as staff to the Board’s GCC, which will include working with the Fund Development Coordinator, President/CEO, and GCC chairman to plan and schedule meetings. During the GCC meetings, share successes, challenges, needs, and updates regarding fund development strategy and plans.
  • Develop and implement an Endowment Plan. Provide appropriate follow-up once proposals are created for prospective donors.
  • Work with all components at TAP to understand opportunities for program sponsorship, produce sponsorship materials including engaging and inspiring letters and proposals, donor and corporate brochures, and response methods.
  • Work closely with the TAP Marketing Team, Program Planning & Resource Development, and Fund Development Coordinator to produce all print, digital, traditional and social media communications to promote fundraising activities. Also ensure proper sponsor recognition on internal/ external signage and marketing materials.
  • Coordinate with the Fund Development Coordinator and the Finance Department to maintain an accurate monthly and annual record of individual and corporate donations. Prepare a report for the Board, annual publications, and as requested by the President/CEO.
  • Develop timely, appropriate written correspondence including thank you letters and cards to donors and sponsors. Involve the Board in the correspondence plan. Coordinate with the Fund Development Coordinator.
  • Develop TAP’s fundraising messaging, in coordination with the Fund Development Team. Draft specialized proposals and pitches for prospective donors.
  • Develop relationships with key professional, community, donor, and board contacts. Schedule tours of TAP to increase awareness and generate interest in supporting TAP.
  • Attend at a minimum bi-weekly Senior Leadership Meetings and represent TAP in the community on boards and committees.
  • Develop and grow the knowledge base of planned giving and development tools.
  • Work with Fund Development Coordinator in the usage of the Blackbaud software to track and understand the giving habits of the supporters of TAP, including frequency of giving, how recent gifts were made, and dollar amount of gifts. Develop and maintain files on donors, foundations, and corporate contacts.
  • Develop volunteer activities for corporations and other groups in collaboration with TAP’s volunteer coordinator and assigned staff support.
  • Work in coordination with the President/CEO to seek out and secure quarterly speaking engagements at civic or community events to promote TAP and its programs and cultivate prospective donors.
  • Perform other duties as assigned by the President/CEO.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Strong interpersonal skills and work ethic, with the ability to be self-disciplined to work both independently and within a team.
  • Detail-oriented with strong organizational, analytical, verbal and written communication, and planning skills.
  • Ability to prioritize and manage multiple tasks and a variety of demands with ability to meet deadlines.
  • Demonstrated ability to meet financial goals with a proven record of accomplishment of growth in development and fundraising.
  • Ability to build relationships and partnerships while being results oriented.
  • Ability to focus on the long-term aspects of development while uncovering, understanding, and responding to the needs of donors in appropriate and relevant ways.
  • Ability to lead, coach, train, and motivate work of the Fund Development Team, Board, and volunteers in responsible and effective ways to accomplish the goals of TAP.
  • Commitment to integrity, confidentiality, and a high degree of accuracy and ethicality with record keeping.
  • Positive outlook and willingness to learn and grow.
  • Available to work evenings and weekends as necessary to promote and achieve goals.

 

TRAINING, EDUCATION AND EXPERIENCE:

  • Must have a bachelor’s degree in communications, marketing, public relations, or related field.
  • Must have a minimum of 6 years’ experience with demonstrated success in closing gifts of $1,000+.
  • Must have a very professional appearance and above average communication skills, both oral and written.
  • Experience in strategic planning for development, major gifts, capital campaigns, corporate and marketing initiatives.
  • Management experience preferred.
  • Experience tracking data in a donor based system desired.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS:

  • Possession of a valid Virginia Operator’s license and maintain a driving record acceptable to TAP’s insurance carrier.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Must pass drug screening. Some positions require positive complete background including health, criminal, sex offender, and child protective services.
  • Physical activity of this position: prolonged periods of sitting and/or standing and computer use; using feet and legs and/or hands and arms; balancing; stooping; kneeling; crouching; reaching; walking; pushing; pulling; grasping; feeling; and talking.
  • Physical requirements of this position: medium work–exerting up to 50 lbs. of force occasionally.
  • Visual acuity requirements: requires close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.
  • Conditions will be subject to in this position: temperatures may vary depending on activity/events; indoor/outdoor exposure; noise levels may vary depending on activity/event and/or location.

 

TAP only hires individuals legally eligible for employment in the United States.

Equal Opportunity Employer/Drug Free Workplace

Bilingual Ability is a plus.

Pathway Home Program Manager

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CLASSIFICATION:    Non-Exempt (Full-Time)

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

TAP is seeking a dynamic and experienced leader to serve as program manager for its Pathway Home prisoner reentry program, which has been refunded by the Department of Labor. The position involves coordinating screenings and enrollments with correctional partners, supervising a team of career mentors, overseeing the provision of services, building partnerships, and monitoring finances and performance. The ideal candidate will have both management and reentry experience and should embrace TAP’s whole family service approach.

DEFINITION AND PURPOSE:

The Pathway Home 5 (PH5) Program Manager oversees provides program oversight to the Roanoke-based operations, coordinates with the partnership coordinator on grant partnerships, coordinates the work of the mentor team and also carries a caseload.  Services to participants include both pre-release and post-release activities to smooth their reentry into the community and transition them into gainful employment. Participant services include detailed assessment, career planning, transition planning, barrier alleviation, preparation for training and employment, life and job skills training, group and individualized career coaching and support, monitoring and follow-up, and overall case management. The PH5 Program Manager leverages their advanced training and years of experience to provide leadership and guidance to other program staff in areas of career mentoring and participant support. The PH5 Program Manager may be assigned participants with higher-level or specialized needs. This job may qualify for hybrid work.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:      TVW Assistant Director and PH5 Partnership Coordinator

Supervises:           Career Mentors, Senior Career Mentors and Peer Recovery Specialists

Coordinates with: Pathway Home program staff, TVW program staff, partner staff.

 

RESPONSIBILITIES:

  • Be a main point of contact for the Department of Labor for the Pathway Home 5 grant.
  • Monitor grant performance and ensure grant requirements are being met.
  • Provide input for quarterly grant reports.
  • Monitor case files and provide training and guidance to TAP and partner case managers.
  • Participate in DOL meetings, trainings and convenings as a grant leader.
  • Provide input on grant policies and procedures.
  • Review eligibility and approve enrollments.
  • Review and approve funding plans.
  • Review, approve and track grant financial expenditures.
  • Provide input on staffing and supervise the work of TAP grant funded staff.
  • Coordinate referrals from Roanoke area correctional partners and with Roanoke area service partners (FTR, ABT, BFC, WIOA, BRBH).
  • Oversee the work for the Roanoke area mentor team, assign cases, monitor services and schedule pre-release visits.
  • Oversee electronic communication for Roanoke area pre-release participants.
  • Work collaboratively with the partnership coordinator to align the work of the Roanoke and Southwest Virginia teams.
  • As requested, provide training and technical support to members of the Southwest Virginia team.
  • Provide training and guidance to the mentor team related to social work practice, mental health/substance use disorder (MH/SUD) treatment and trauma response.
  • Treat our program participants as individual human beings deserving of respect and assistance and not merely as cases or numbers; meet them where they are; make a connection to build trust and efficacy as a mentor while maintaining professional boundaries.
  • Apply a whole-family lens to working with participants, considering their specific family situation and the needs of the entire family and/or household to help ensure a successful transition back to the community.
  • Provide pre-release jail-based career services including comprehensive assessment, individualized education/career planning, job readiness, job search, and occupational training.
  • Use Cognitive Behavioral Therapeutic (CBT) approaches focusing on interpersonal communication, cognitive self-change, social skills, problem-solving skills and anger management.
  • Provide jail-based supportive services including benefit coordination, gaining identification and driver’s licenses, and parenting and child support counseling.
  • Assist participants to transition to the community through discharge planning, reengagement and outreach, working with the same individuals both pre-release and post-release, ensuring continuity of services and providing incentives for quick post-release engagement (72 hours).
  • Provide and coordinate post-release community-based career services including WIOA services, job-search assistance, job placement, occupational training, GED referrals, on-the-job training, job retention, career advancement and mentoring.
  • Provide and coordinate post-release community-based supportive services for transportation, housing, benefits and disability coordination, obtaining driver’s licenses, legal services, child care, clothing and work supports, mental and physical health services, substance use recovery support and financial literacy.
  • Develop individualized funding plans and connect participants to grant and leveraged supportive service funds to aid in their transition.
  • Keep detailed case notes and maintain scrupulous case files with all required documentation.
  • Ensure all information is entered into performance and case management systems, including EmpowOR, in an accurate and timely manner.
  • Follow participant after release and document outcomes for up to one year, including training completions, skills gains, employment, retention, earnings and recidivism.
  • As a Program Manager, share experience and expertise with other project staff and help early-career staff develop their skills.
  • As a Program Manager, apply experience and expertise to assist participants with higher-level and specialized needs.
  • Productivity: perform as efficiently as possible without jeopardizing quality; recommend areas where productivity can be improved.
  • Job Knowledge: apply skills and knowledge required for the job; demonstrate ability to understand the required duties, responsibilities, skills, and procedures.
  • Quality of Work: demonstrate thoroughness and accuracy of work performed; ensure results are consistently within acceptable quality standards.
  • Cooperation: be cooperative and flexible; seek to collaborate and offer assistance to others on a regular basis; actively contributes to the team’s goals.
  • Dependability and Attendance: show consistency in carrying out assignments; perform responsibilities with minimal direct supervision; meet or exceed punctuality and attendance requirements.  When necessitated, follow call-in procedures and inform supervisor of absences.
  • Initiative: show interest and willingness to learn; do what needs to be done without being asked.  Take responsibility for independent action; anticipate potential problems/opportunities; seek additional assignments when other tasks are completed.
  • Customer Service: Provide excellent customer service based on TAP’s customer service training and models the 4 keys to excellent customer service Service/Attitude/Consistency/Teamwork. Make serving others the #1 priority; maintain positive attitude; consistently set high standards and treat everyone with dignity and respect; be supportive of coworkers and clients/customers.
  • Communication, follow-up and follow-through: ensure telephone service, voicemail, email address and/or page communications fall in line with the agency standards; refer customer/clients to other components or agencies as needed; respond to customers/clients in a timely fashion and follow up.
  • Support the agency’s diversity, equity and inclusion goals and help create a welcoming and affirming work environment for all agency staff and participants.
  • Complete mandatory reports required by funding source, Project Director, and Director for This Valley Works.
  • Participates in special events of the agency(ies).
  • Performs other duties as assigned and required.

 

TRAINING, EDUCATION AND EXPERIENCE:

  • Graduation from a four-year college and have at least 5 years management experience or a high school degree and significant related experience.
  • Management and supervision experience required.
  • Experience working with incarcerated populations required.
  • Qualified Mental Health Provider (QMHP), Master’s Social Worker (MSW) or similar advanced credential preferred.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Ability to work effectively managing competing priorities in tight deadlines.
  • Ability to instruct adults in job seeking and retention skills, including resume writing and conflict resolution a plus.
  • Maintain regular contact and interaction with a variety of community agencies and resources and collaborates with a variety of community agencies and engages in problem resolution activities.
  • Knowledgeable of local resources and service linkages.
  • Interpersonal skills required.
  • Must be able to relate to person of varying socio-economic backgrounds.
  • Well organized and possess written and verbal communication skills.
  • Flexibility to work outside traditional work hours as needed
  • Strong desire to see outcome driven results
  • Ability to establish and maintain positive working relationships with senior management, staff, potential partners, and the community

 

SPECIAL REQUIREMENTS:

  • Ability to pass background requirements to work inside the Roanoke City Jail.
  • Free to travel as necessary.
  • This position requires the individual to be in the field and must have contact with the office staff and supervisor therefore an agency issued cell phone is necessary.
  • Reliable transportation and a valid Virginia Operator’s license with a good driving record for insurance purposes.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Must pass drug screening.  Will require positive complete background screening including: criminal, sex offender and child protective services.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching, and typing; grasping, feeling, hearing, talking, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – light work; exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently.
  • Visual acuity requirements – close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal; extensive reading.
  • Conditions subject to in this position – worker not substantially exposed to adverse environmental conditions.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

 

We only hire individuals legally eligible for employment in the United States.

Affirmative Action/Equal Opportunity Employer/Drug Free Workplace

Bilingual ability is a plus

Teacher Assistant

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CLASSIFICATION: Non-Exempt

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

The Head Start Teacher Assistant coordinates with the Teacher to develop and implement educational programs within Head Start/Early Head Start classrooms. They assist in supervising all children, facilitating educational experiences that promote their holistic growth—mentally, socially, emotionally, and physically. By working closely with service area and classroom staff, the Teacher Assistant ensures the provision of nurturing and enriching experiences for children in the child development centers, while acknowledging parents as the primary influencers in children’s lives.

 

ORGNAIZATION RELATIONSHIPS:

Supervised by: Lead Teacher, Teacher, Center Supervisor, Education Coordinator

Supervises:                 No One

Coordinates with:       Center and Administrative Staff, Community Specialists,

Classroom Volunteers

 

RESPONSIBILITIES:

  • Assists teacher in planning activities that meet the social, emotional, physical and educational needs of the children.
  • Demonstrates knowledge of and adheres to the TAP Policies and Procedures, the Creative Curriculum and Head Start Performance Standards.
  • Observes and supervises children individually and as a group, and responds to their needs in a timely and appropriate manner.
  • Follows lesson plans and routines but allows for flexibility to accommodate children’s interests and needs.
  • Records weekly child observations and assists with other duties as agreed upon within the teaching team.
  • Supports a team approach in meeting Head Start Performance Standards and licensing requirements.
  • Works with center team to solve problems or seek additional resource for families and children.
  • Assists in creating a welcoming atmosphere by greeting parents and children in a friendly professional manner during drop-off and pick-up times.
  • Follows the NAEYC Code of Ethical Conduct and TAP Head Start Code of Conduct regarding appropriate interactions with staff and parents.
  • Presents self professionally through appropriate dress, language and behavior.
  • Assumes duties of teacher in his/her absence, or upon request.
  • Assists in maintaining and accumulating In-Kind Reports.
  • Assists with maintaining the safety and cleanliness of the classroom and outdoor environment.
  • Assists in maintaining a classroom environment conducive to exploration and experimental learning with interest areas labeled, defined, and accessible to children.
  • Provide accident information immediately to supervisor; reports cases of suspected child abuse or neglect to supervisory staff and call Child Protective Services immediately.
  • Adheres to all policies/procedures as outlined in the TAP Head Start Policy and Procedures Manual.
  • Create a positive work environment by demonstrating flexibility and willingness to perform other job duties by participating appropriately in program planning and decisions, and in the implementation of those plans.
  • Ensures attendance and meals are completed at the point of service daily and recorded in ChildPlus.
  • Demonstrate skills in the CLASS Tool to promote a positive, engaging, responsive, respected, child-centered, and safe environment. By nurturing meaningful interactions, educators will support children’s holistic development.
  • Performs other duties as assigned and required.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Basic knowledge of developmental characteristics and needs of preschool children.
  • Familiarity with appropriate activities and interactions with preschool children.
  • Ability to learn, understand and follow program policies and procedures.
  • Demonstrate effective communication skills with staff, parents and children.

 

TRAINING, EDUCATION AND EXPERIENCE:

  • Must obtain AA degree with concentration in Early Childhood Education or Child Development within two (2) years of hire.
  • AA degree with concentration in Early Childhood Education (preferred)
  • At least one year of experience with preschool children.
  • Must obtain Preschool CDA within 90 days of hire
  • Must attend a minimum of 21 training hours as required and provided by TAP Head Start.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS:

  • Must have a valid Virginia Operator’s license and reliable transportation.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Must pass drug screening. Some positions require positive complete background screening including:  criminal, sex offender and child protective services.
  • Must be able to interact with children.
  • Must have CPR, First Aid Certification, and MAT certification or be able to complete such certification within 6 months of employment.
  • Must be available to work any eight (8) hour shift during center operational hours of 6:30 a.m. – 6:00 p.m.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching, and typing; grasping, feeling, talking, hearing, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – medium work; exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • Visual acuity requirements – must be able to determine the accuracy, neatness and thoroughness of the work assigned or to make general observations of facilities or structures.
  • Conditions worker subject to in this position – worker in not substantially exposed to adverse environmental conditions.
  • Performs other duties as assigned and required by the Supervisor.

This description provides information regarding the essential functions of the designated job and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

 

We only hire individuals legally eligible for employment in the United States.

Equal Opportunity Employer/Drug Free Workplace

Bilingual Ability is a plus

Executive Assistant/Fund Development Coordinator

Posted on

CLASSIFICATION:             NON-EXEMPT

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

Manages the Central Administration office under the direction of the President/CEO of TAP and assists the Board of Directors as needed.  Performs a variety of administrative duties in support to the President, Vice-Presidents and the TAP Board of Directors.  Coordinates fund development activities.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:            President and CEO

Supervises:                  No one

Coordinates with:       President/CEO, CFO, VP of Planning, VP of Fund Development, Leadership Team and the Board of Directors

 

RESPONSIBILITIES: Duties include but are not limited to:

  • Performs the following duties related to the TAP to the Board of Directors:
    • Assuring at least a quorum and preferably maximum attendance at all board meetings by calling each member one week before board meetings as well as sending out all regular board mailings no later than the Wednesday prior to the board meetings, making arrangements for teleconferencing for those who are out of town or ill, and taking whatever steps necessary to maximize attendance.
    • Making all arrangements for all scheduled and called TAP Board Executive Meetings.
    • Maintaining a current listing of all TAP Board Members, Board Committees, TAP Board of Commissioners, and TAP Advisory Boards.
    • Assuring that every board member is serving on a TAP Board Committee, on the TAP Board of Commissioners, or Advisory Board that reports to the TAP Board of Directors.
    • Maintaining attendance records of all the above in order to credit attendance to those participating.
    • Preparing and maintaining the minutes for all Board and Executive Board meetings.
    • Maintaining copy of minutes from all committee structures reporting to the TAP Board of Directors.
    • Working with TAP Directors and staff assigned to all TAP Board Committees to ensure that committees are meeting as scheduled, and that committee members are notified via email and/or by mail of the meetings and agendas. Also, notifying the President/CEO of the upcoming meeting schedules and of potential problems.
    • Notifying any board vacancies to the President/CEO and Board Chair, membership Chair and assisting in recruiting new members for vacant positions.
    • Communicating any illnesses or deaths of board members and their families to the Chairman and fellow board members.
    • Assisting the President/CEO in preparing agendas for Board and Executive Board meetings.
    • Maintaining a hard and electronic copy of all official board documents, including current By-Laws.
    • Submitting minutes of monthly meetings to the Office of Community Services within 30 days of board approval.
    • Providing necessary board information to the planning department for reports and grant submissions.
    • Prepares and maintains a new board members handbook.
    • Requests and maintain board members term letters from appointing organizations.
    • Communicates bylaw requirements in reference to procedural matters of the board, as needed.
  • Coordinating fund development activities:
    • Donor Engagement and Relationship Management:
      • Promptly respond to donation inquiries and meeting requests, fostering robust relationships with donors.
      • Utilize Blackbaud’s Raisers Edge CRM software to meticulously track donations and manage donor interactions.
      • Create and dispatch customized donor communications, including solicitation requests and appreciation letters.
      • Consistently update and report on donor activity, providing insights to the CEO, Director of Fund Development and the Board’s Marketing and Fund Development Committee.
    • Event Planning and Coordination:
      • In collaboration with Creative Design staff and planners, orchestrate major fundraising events such as the annual gala, donor stewardship dinners, and digital crowdfunding initiatives.
      • Manage event logistics, guest lists, and vendor coordination, ensuring exceptional execution and donor engagement.
    •  Fundraising Strategy and Campaign Management:
      • Develop and implement innovative fundraising strategies that align with the organization’s mission.
      • Coordinate the annual Board Solicitation campaign, from material preparation to board member coordination and follow-up.
      • Support the Director of Fund Development in major campaigns like the Bringing Hope Home Annual campaign, including crafting marketing materials.
    •  Financial Management and Reporting:
      • Accurately process and record all financial gifts in Blackbaud software, categorizing each donation appropriately.
      • Conduct monthly reconciliations with the finance department to maintain financial accuracy.
      • Compile and provide detailed reports to the Finance Department and GCC Chair for board meetings and audits.
    • Administrative Support and Compliance:
      • Lead the GCC Thank You Program and manage the NAP Credit balance, in collaboration with the Assistant Director of Finance.
      • Handle all donation-related communications, from clothing to office equipment, and liaise with various departments to manage in-kind donations.
  •   Managing all communications with the President’s office including:
    • Managing the flow of all mail to the President’s office, assuring that the required persons are copied on all important documents, and that all documents requiring signatures or responses are completed.
    • Preparing all documents requiring the President’s signature including requisitions, legal documents, and communications.
    • Answering the President’s phone in his/her absence or if occupied and taking messages, including checking voice mails.
    • Working with the President in setting up for, preparing agendas for, and notifying other Directors as necessary of meetings or any critical correspondence.
    • Assisting the President in preparing written communications as requested and maintaining files of such communications; however the President will handle the majority of his/her correspondence.
  • Assisting the President in preparing for, recording minutes when appropriate, and overseeing all communications for the following meetings:
    • Bi-weekly Leadership Meetings
    • Annual and Semi-Annual Leadership Planning Sessions
    • VACAP, NCAF, NCAP, and other state and national association meetings
  • Other duties include but are not limited to the following:
    • Maintaining a filing system where documents are easily accessed.
    • Negotiating travel arrangements as requested.
    • Advising the President of any suggestions and ideas that will strengthen the work of the President’s office and the TAP organization.
    • Assisting the President through the performance of other activities as directed.
  •  Preforming administrative tasks related to TAP’s annual meeting and special events.
  • Maintaining a call log of messages for the President/CEO.
  • Purchasing office equipment after obtaining bids/quotes.
  • Assisting in the preparation of the CSBG quarterly report, work plan, and budget. Responsible for making a quarterly financial review of the budget for the President/CEO.
  • Maintaining an inventory of office supplies and requisitions the purchase of supplies, verifying accuracy of bills, and processing for payment.
  • Obtaining the President’s approval signature on various documents.
  • Assisting the President in managing communications between his/her office and the Community Action Networks: example, Southeast Rural Community Assistance Project, Inc., Virginia CARES, Project Discovery and Child Health Improvement Program.
  • Helping to develop then maintains the agency mailing/donor listing.
  • Performing administrative tasks related to grant submission
  • Providing office support to the CFO and all Vice Presidents.
  • Securing temporary office help as needed.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Proficiency in Blackbaud’s Raisers Edge software preferred.
  • Proven experience in fundraising and donor relations is highly desirable.
  • Must be proficient in oral and written skills
  • Must have good organizational, record keeping and telephone answering skills
  • Thorough knowledge of standard office practices and procedures.
  • Ability to plan, lay out, and conduct clerical operations involving transactions requiring accountability and accuracy.
  • Thorough knowledge of business English and math.
  • Ability to type accurately and at a reasonable rate of speed.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to maintain confidentiality of client information and other agency records.

 

TRAINING, EDUCATION AND EXPERIENCE:

This individual should have at minimum an associate’s degree and a combination of experience and training, including or supplemented by a course in clerical skills, and considerable experience in clerical work. The candidate should be well experienced with the Microsoft Office programs as well as general office equipment.  The candidate should have good written and oral communication skills. Experience working with fundraising software desired. The ideal candidate is adaptable, mission-driven, and possesses a keen eye for detail. This role requires a high level of discretion and integrity in handling sensitive information and financial data.

At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS:

Must be willing to serve as a Notary Public, possess a valid Virginia driver’s license issued by the Commonwealth of Virginia and have reliable transportation.

TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.

  • Physical activity of this position:  reaching, grasping, standing, use of fingers for – picking, pinching and typing; talking/hearing; repetitive motion of the wrists, hands and/or fingers.
  • Physical requirements of this position:   sedentary work – exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; involves sitting most of the time.
  • Visual acuity requirements:  close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes; visual acuity to determine the accuracy, neatness and thoroughness of the work assigned.

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

Bilingual Ability is a plus

We only hire individuals legally eligible for employment in the United States.

EOE/Drug Free Employer

Classroom Substitute – Rockbridge/Buena Vista

Posted on

CLASSIFICATION:    Non-Exempt

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

Assists the classroom staff in planning and carrying out the educational program of Head Start.  Performs tasks as assigned by the teacher, in the absence of regular staff members, to provide high quality care for the children in their center.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:      Lead Teacher, Teacher, Center Supervisor, Teacher I or II

Supervises:           No One

Coordinates with: Center and Administrative Staff

 

RESPONSIBILITIES:

  • Assists with implementation of the educational program for children.
  • Assists with arrival or departure of children (greeting and communicating with parents, etc).
  • Assists the staff with preparation and implementation of family style breakfast, lunch and afternoon snacks, interacting with the children and modeling appropriate mealtime skills.
  • Assists in implementing classroom activities as defined in the lesson plan.
  • Demonstrates developmentally appropriate practices throughout the center in all interactions with children.
  • Observes and supervises children individually and as a group, and responds to the needs of the group and individual children in a timely and appropriate manner.
  • Assists classroom staff in creating an atmosphere in the center that is welcoming to parents and families by greeting parents in a friendly manner as they bring and pick up their children.
  • Assists with maintaining classroom environment in accordance with TAP Head Start policies and procedures and Virginia Minimum Standards for Licensed Child Care Programs.
  • Assists in setting up and cleaning the classrooms.
  • Keeps equipment and materials safe, clean, and in good condition at all times, both indoors and outdoors.
  • Assists in maintaining a classroom environment conducive to exploration and experimental learning with interest areas labeled, defined and accessible to children.
  • Follows the NAEYC Code of Ethical Conduct regarding appropriate interactions with staff and parents, including taking concerns to appropriate sources, refraining from gossiping or inappropriate interactions with colleagues and parents, and exhibiting professional behavior at all times.
  • Will refer to the classroom Substitute Directory as needed.
  • Follows centers rules and those implemented at hire for the entire agency.
  • Presents self professionally to colleagues, parents and community through appropriate dress, language and behavior.
  • Creates a positive work environment by demonstrating flexibility and willingness to perform other job-related duties as assigned, and by participating appropriately in program planning and decisions, and in implementation of those plans.
  • Adheres to all policies/procedures as outlined in the TAP Head Start Policies and Procedure Manual.
  • Adheres to NAEYC Code of Ethical Conduct as adopted by TAP Head Start.
  • Performs other duties as assigned and required.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Basic knowledge of developmental characteristics and needs of infant, toddler, and/or preschool children.
  • Some knowledge of appropriate activities and interactions with infant, toddler, and/or preschool children.
  • Ability to learn, understand and follow policies and procedures outlined in the TAP Head Start Policies and Procedures Manual and other written and oral directions from program staff and supervisors
  • Ability to read, write and communicate with staff, parents, and children in an appropriate and professional manner.

 

TRAINING, EDUCATION AND EXPERIENCE:

  • High school diploma or G.E.D.
  • At least one year of experience working with infants, toddlers, and/or pre-school children.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS:

  • Must have a valid Virginia Operator’s license and reliable transportation.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Must pass drug screening.  Some positions require positive complete background screening including: criminal, sex offender and child protective services.
  • Must be able to interact with children.
  • Attends a minimum of 21 training hours as required and provided by TAP Head Start.
  • Must be available to work a minimal of 25 hours, on an as needed basis.
  • Must be available to work any eight (8) hours shift during center operational hours of 6:30 a.m. – 6:00 p.m., including split shifts as needed.
  • Must have CPR, First Aid Certification, and MAT certification or be able to complete such certification within 6 months of employment.
  • Physical activity of this position – climbing; ascending or descending ladders, stairs, scaffolding, ramps, poles and the like; balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching, and typing; grasping, feeling, hearing, talking, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – medium work; exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • Visual acuity requirements – must be able to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
  • Conditions subject to in this position – worker is not substantially exposed to adverse environmental conditions.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

We only hire individuals legally eligible for employment in the United States.

Equal Opportunity Employer/Drug Free Workplace

Bilingual Ability is a plus.

Special Needs Assistant – Roanoke

Posted on

CLASSIFICATION:    Non-Exempt

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

The Special Needs Assistant plays a vital role in supporting the implementation of the educational program for children with disabilities, special needs, and/or mental/behavioral health issues in Early Head Start/Head Start settings. Working under the guidance of the Teacher, the Special Needs Assistant provides direct assistance and individualized support to children with diverse learning needs, ensuring their inclusion and participation in all aspects of the educational program.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:      Lead Teacher, Teacher, Center Supervisors, Disabilities Coordinator, Behavior Health Coordinator, Education Coordinators, Supervisor of E

Supervises:           No One

Coordinates with: EHS/HS Center and Administrative Staff

 

RESPONSIBILITIES:

  • Assist the Teacher in implementing individualized education plans (IEPs) or individualized family service plans (IFSPs) for children with disabilities, special needs, and/or behavioral health concerns.
  • Provide one-on-one support and assistance to children with diverse learning needs, including personal care, mobility assistance and behavioral support.
  • Collaborate with the Teacher and other classroom staff to create a supportive inclusive learning environment for all children.
  • Support children’s social-emotional development by modeling positive behaviors, facilitating peer interactions, and implementing strategies to address challenging behaviors.
  • Adapt instructional materials and activities to meet the individual needs and abilities of children with disabilities or special needs, ensuring their full participation and engagement in the educational program.
  • Assist in the assessment and documentation of children’s progress and development, under the direction of the Teacher and Special Education staff.
  • Foster positive relationships with children and families, promoting open communication and partnership in the educational process.
  • Demonstrate skills in the CLASS Tool to promote a positive, engaging, responsive, respected, child-centered, and safe environment. By nurturing meaningful interactions, educators will support children’s holistic development.
  • Maintain confidentiality of sensitive information related to children and families, in accordance with program policies and regulations.
  • Assists with keeping equipment and materials safe, clean, and in good condition at all times, both indoors and outdoors.
  • Works to continue education by attending classes, meetings, workshops, and conferences related to Head Start and early childhood education, earning at least 21 training hours per program year as defined in the TAP Head Start training plan.

–     Attends center staff meetings monthly, or as needed.

–     Develops professional development goals with supervisor, annually.

–     Participates in classes, workshops, meetings, and conferences that move toward meeting professional development goals, as requested or assigned.

  • Assists the Lead Teacher in creating an atmosphere in the center that is welcoming to parents and families of all children.
  • Adheres to NAEYC Code of Ethical Conduct and the TAP Head Start Code of Conduct.
  • Performs other duties as assigned and required by the Supervisor.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Basic understanding of child development, disabilities and special education principles.
  • Compassion, patience and empathy in working with children with diverse learning needs and abilities.
  • Effective communication and interpersonal skills with the ability to collaborate with colleagues and interact sensitively with children and families.
  • Ability to implement instructional strategies under the supervision of the Teacher and Special Education staff.
  • Flexibility and adaptability in responding to the individual needs and behaviors of children with disabilities or special needs.

TRAINING, EDUCATION AND EXPERIENCE:

  • High School Diploma or equivalent required; Associate’s Degree or coursework in Early Childhood Education, Special Education, or related field preferred.
  • Previous experience working with children with disabilities, special needs and/or behavioral health issues preferred.
  • Training in crisis intervention techniques may be required.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS:

  • Must have a valid Virginia Operator’s license and reliable transportation.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Must pass drug screening.  Some positions require positive complete background screening including:  criminal, sex offender and child protective services.
  • Must be able to interact with children.
  • Must have CPR, First Aid Certification, and MAT certification or be able to complete such certification within 6 months of employment.
  • Must be available to work any eight (8) hour shift during center operational hours of 6:30 a.m. – 6:00 p.m.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching, and typing; grasping, feeling, talking, hearing, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – medium work; exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • Visual acuity requirements – must be able to determine the accuracy, neatness and thoroughness of the work assigned or to make general observations of facilities or structures.
  • Conditions worker subject to in this position – worker in not substantially exposed to adverse environmental conditions.
  • Performs other duties as assigned and required by the Supervisor.

This description provides information regarding the essential functions of the designated job and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

 

We only hire individuals legally eligible for employment in the United States.

Equal Opportunity Employer/Drug Free Workplace

Bilingual Ability is a plus.

Whole Family Advocate Supervisor

Posted on

CLASSIFICATION:          Exempt/Administrative

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

             

DEFINITION AND PURPOSE:

The Supervisor of Family Services develops, implements, and coordinates the Head Start Family and Community Partnership services to meet the Department of Health and Human Services and TAP’s policies and guidelines. The Supervisor is responsible for establishing a system of identification of families in the area that are in need of social services and parent involvement.

 

ORGANIZATIONAL RELATIONSHIP

Supervised by:               Director of Head Start

Supervises:                    Whole Family and Health Advocates

Coordinates with:         Area Services supervisors, Coordinators and HS/EHS staff


Job Responsibilities:

  • Support ERSEA in Recruitment and Enrollment:
    • Assist ERSEA in targeting areas for recruitment as needed and coordinating community presentations with prior approval.
    • Support Whole Family Advocates in scheduling setups for community events in local areas such as stores and bus stations and maintaining full center enrollment at all times and aiding ERSEA
  • Record Keeping and Monitoring:
    • Provide direction to Whole Family Advocates in establishing and maintaining comprehensive record-keeping systems to track and monitor activities and outcomes effectively.
    • Ensure Whole Family Advocates adhere to procedures for the efficient use of Family and Community Partnership forms and reports, such as Family Partnership Agreements and enrollment data.
    • Oversee the preparation of detailed Family and Community Partnership reports for agency management by Whole Family Advocates.
    • Support Whole Family Advocates in collecting and organizing necessary data to support program compliance and continuous improvement.
    • Ensure Whole Family Advocates follow procedures for the use of Whole Family Services forms and reports, monitor daily attendance data and percentages, and create attendance plans as needed.
    • Guide Whole Family Advocates in maintaining and reviewing children’s records to ensure compliance with Head Start performance standards and state licensing.
    • Review monthly reports on paperwork prepared by Whole Family Advocates.
  • Community and Human Services Representation:
    • Support Whole Family Advocates in acting as advocates for Head Start families within the community, fostering relationships with various human services agencies.
    • Supervise Whole Family Advocates in their roles as liaisons for Head Start families, ensuring their needs and interests are represented in interactions with other agencies.
    • Oversee Whole Family Advocates’ participation in committees and meetings of other human services agencies as representatives of Head Start.
    • Work with Whole Family Advocates to develop and maintain a referral system and procedures between Head Start and other community agencies to support family needs.
  • Supervise and Coordinate Family Partnership Staff:
    • Guide Whole Family Advocates in developing and implementing strategic plans for continuous monitoring and evaluation of service area activities to ensure quality outcomes.
    • Oversee the progress of Family Partnership agreements with Whole Family Advocates to determine whether individual family needs are being met and follow-up actions are provided.
    • Confer with Whole Family Advocates to provide guidance and advice on the implementation of Family Goals and any necessary adjustments.
    • Assign family caseloads, and related responsibilities to Whole Family Advocates to ensure effective program delivery.
    • Organize and conduct in-service training for Whole Family Advocates and parents to enhance their skills and knowledge.
    • Maintain an up-to-date list of parents serving on service area committees annually and as needed.
  • Child Abuse and Neglect Reporting:
    • Ensure Whole Family Advocates establish and maintain a clear and efficient system for reporting potential child abuse or neglect.
    • Supervise Whole Family Advocates as they report suspected cases of child abuse or neglect to Protective Services immediately and follow established protocols for documentation and follow-up.
  • Serve as Advisor to the Family and Community Partnerships Committee:
    • Guide Whole Family Advocates in scheduling and conducting at least one Family Advisory meeting per year and additional meetings as needed.
    • Ensure Whole Family Advocates notify parent’s upcoming meetings at least one week in advance to encourage participation.
    • Oversee Whole Family Advocates in submitting copies of meeting minutes to the Policy Council Chairperson for parent activity funds.
    • Supervise Whole Family Advocates as they Coordinate with the Disabilities Coordinator to facilitate the placement of children with disabilities, ensuring a diverse and inclusive program.
  • Coordinate Training for Parents and Staff:
    • Support Whole Family Advocates in ensuring parents receive required training through organized workshops and conferences.
    • Provide training sessions for all staff on Family and Community Partnerships’ expectations and responsibilities to promote program goals.
    • Assess and monitor parent training and evaluate parents’ participation with Whole Family Advocates.
    • Participate in MAT training and administer medication as needed.
  • Staff Management:
    • Coordinate with the Whole Family Advocates in resolving personnel issues and addressing staff concerns.
    • Elevate unresolved issues or those requiring personnel action to the Head Start Director for guidance and resolution.
    • Conduct comprehensive annual evaluations of Whole Family Advocates’ performance to promote professional growth and ensure high-quality service delivery.
  • Attend Meetings:
    • Attend Central Staff meetings regularly to stay informed and engaged with program developments and initiatives.
    • Participate in relevant training sessions to continuously enhance knowledge and skills in the program area.
    • Attend monthly Whole Family component and staff meetings, as well as Child & Family Staffing, Whole Family Advisory meetings, in-service training, conferences, workshops, transition meetings, and ERSEA meetings as scheduled.
  • Organize Annual Policy Council:
    • Assist Whole Family Advocates in supporting the attendance of parents or guardians at Policy Council meetings, offering guidance and support.
    • Provide orientation and training for council members and officers to ensure the effective functioning of the council.
    • Oversee Whole Family Advocates in sending out monthly information and reports to members in advance of Policy Council meetings to facilitate informed decision-making.
    • Assist the Whole Family Advocate Supervisor with Policy Council responsibilities, performing only duties delegated by the supervisor.
  • Child Plus Data Management:
    • Ensure Whole Family Advocates maintain accurate and up-to-date information on families in Child Plus for record maintenance.
    • Oversee the recording and management of data under Family Services and Health TABS in Child Plus, including outcomes, events/contacts, health requirements, Family Partnership Agreement (FPA), and Program Information Report (PIR).
    • Ensure Whole Family Advocates complete outcomes with parents in a timely manner.
    • Guide Whole Family Advocates in completing PIR questions one month before a child’s exit from enrollment.
    • Attending all in-services training and Child Plus training and notify the supervisor when assistance is needed.
  • Family and Child Records:
    • Support Whole Family Advocates in ensuring intake packets are complete and accurate for all enrolled families.
    • Oversee the maintenance and updating of Family Partnership Agreements and Family Goal Sheets as applicable.
    • Monitor Whole Family Advocates in maintaining accurate records of enrollment, transfers, and withdrawals.
    • Ensure Whole Family Advocates complete health and nutrition forms upon enrollment and as needed, keeping medication, allergy care plans, special diet plans, asthma plans, and children’s immunization and physical records up-to-date.
    • Supervise Whole Family Advocates in notifying parents of due immunizations and physicals.
    • Monitor the posting and updating of allergy lists in centers as needed.
    • Oversee the submission of copies of special dietary needs to the Food Service Manager as required.
  • Community Resources and Networking:
    • Support Whole Family Advocates in creating a community resources book to support family services.
    • Represent TAP Head Start in the community by participating in Community Agency Advisory Committees.
    • Guide Whole Family Advocates as they act as liaisons with community programs partnering with Head Start to facilitate partnerships and collaboration.
  • Perform Other Duties as Assigned:
    • Carry out any additional job-related tasks or special projects as requested by the Head Start Director or program leadership to support program goals.

 

Health Services:

  • Sensory Screenings: Monitor staff conducting hearing and vision screenings for all enrolled children using evidence-based methods. Plan and supervise mass screenings in collaboration with Health Advocates, including coordinating staff and volunteers during screenings for various programs and partner families.
  • Follow-up Care Coordination: Monitor follow-up care for medical, dental, and nutritional needs of enrolled children and families. monitor screening results and assist Health Advocates are scheduling re-screenings as necessary and facilitating referrals.
  • Health Data Monitoring: Monitor Child Plus health data for expiring, missing, or incomplete well-child visits, immunizations, and dental visits. Provide reports and reminders to Health and Whole Family Advocates to assist families in staying on schedule with health and dental appointments.
  • Inputting Health Data into Child Plus: Ensure accurate and up-to-date health records by monitoring input on screening results, well-child visit information, immunization records, dental visits, follow-up plans, emergency care plans, nutritional health information, and compliance tracking into the Child Plus data management system.
  • Ensuring Up-to-Date Child Health Status: Monitor determinations from healthcare professionals regarding children’s up-to-date preventive and primary medical and oral health care status within 90 days of enrollment. Assist Health Advocates in arranging necessary health services and facilitate provision with parent consent.
  • Vision, Hearing, Height, Weight & Blood Pressure Screenings: Monitor that Health and Whole Family Advocates conduct or obtain evidence-based screenings within specified timeframes as per program guidelines.
  • Nutritional Health Needs: Monitor that Health Advocates are Identifying each child’s nutritional health needs by considering available health information and community nutrition issues.
  • Health Fairs Coordination: Assist Health Advocates in planning and conducting health fairs to provide necessary health checks, immunizations, and preventive care for families. Coordinate with local healthcare providers and community partners for these events.
  • Inter-Agency Collaboration: Work with service area coordinators to ensure an integrated system of service delivery for children and families. Attend meetings to discuss individual needs and track requests for information from service providers.
  • Emergency and Health Plans Monitoring: Ensure that Health Advocates are monitoring emergency and health plans at each center for safety and compliance.
  • Staff Teamwork and Collaboration: Support a team approach by attending meetings, and planning health team meetings, and addressing health-related concerns of children and families.
  • Continuous Learning: Attend meetings, conferences, and workshops to stay updated on best practices and techniques in the health field.
  • Health Advisory: Health Advisory Oversight; Provide guidance and assistance to Health Advocates in strategizing and ensuring adherence to Head Start performance standards during scheduled Health Advisory meetings, convened biannually.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of the existing community and human services agencies
  • Must possess skill in expressing self orally and written.
  • Record keeping and data collecting skills required!

TRAINING, EDUCATION, AND EXPERIENCE:

  • BS/BA or with concentration physiology, sociology, and mental health or related field or equivalent experience
  • One year’s experience working with an agency or institution; providing social services to people.
  • Must have at least three years supervisory experience
  • At TAP, we focus on the Whole Family Approach. Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS:

  • Must possess a valid VA drivers license and access to reliable transportation.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Must be able to drive/travel 30mile plus distances to visit remote center partnerships.
  • Must pass drug screening.  Some positions require positive complete background screening including criminal, sex offender and child protective services.
  • Must provide physical/medical examination and tuberculosis screening every two years with their physician in order to remain employed, and able to pass background screenings every five years.
  • Must have CPR, First Aid certification and MAT certification or be able to complete such certification within 6 months of employment.
  • Must be able to interact with children.
  • The ability to be objective and non-judgmental.
  • Having the skill to engage with individuals from diverse backgrounds.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching, and typing; grasping, feeling, talking, hearing, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – medium work; exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • Visual acuity requirements – close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
  • Conditions worker subject to in this position – worker in not substantially exposed to adverse environmental conditions.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

 

We only hire individuals legally eligible for employment in the United States.

Equal Opportunity Employer/Drug Free Workplace

Bilingual ability is a plus.

Pathway Home Career Mentor

Posted on

CLASSIFICATION:   Non-Exempt (Full-Time)

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

The Pathway Home Career Mentor works with incarcerated individuals both pre-release and post-release to smooth their reentry into the community and transition them into gainful employment. Participant services include detailed assessment, career planning, transition planning, barrier alleviation, preparation for training and employment, life and job skills training, group and individualized career coaching and support, monitoring and follow-up, and overall case management. This job may qualify for hybrid work.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:      Pathway Home Senior Career Mentor

Supervises:            Interns (if available)

Coordinates with: Pathway Home program staff, TVW program staff, partner staff.

 

RESPONSIBILITIES:

  • Treat our program participants as individual human beings deserving of respect and assistance and not merely as cases or numbers; meet them where they are; make a connection to build trust and efficacy as a mentor while maintaining professional boundaries.
  • Apply a whole-family lens to working with participants, considering their specific family situation and the needs of the entire family and/or household to help ensure a successful transition back to the community.
  • Provide pre-release jail-based career services including comprehensive assessment, individualized education/career planning, job readiness, job search, and occupational training.
  • Use Cognitive Behavioral Therapeutic (CBT) approaches focusing on interpersonal communication, cognitive self-change, social skills, problem-solving skills and anger management.
  • Provide jail-based supportive services including benefit coordination, gaining identification and driver’s licenses, and parenting and child support counseling.
  • Assist participants to transition to the community through discharge planning, reengagement and outreach, working with the same individuals both pre-release and post-release, ensuring continuity of services and providing incentives for quick post-release engagement (72 hours).
  • Provide and coordinate post-release community-based career services including WIOA services, job-search assistance, job placement, occupational training, GED referrals, on-the-job training, job retention, career advancement and mentoring.
  • Provide and coordinate post-release community-based supportive services for transportation, housing, benefits and disability coordination, obtaining driver’s licenses, legal services, child care, clothing and work supports, mental and physical health services, substance use recovery support and financial literacy.
  • Develop individualized funding plans and connect participants to grant and leveraged supportive service funds to aid in their transition.
  • Keep detailed case notes and maintain scrupulous case files with all required documentation.
  • Ensure all information is entered into performance and case management systems, including EmpowOR, in an accurate and timely manner.
  • Follow participant after release and document outcomes for up to one year, including training completions, skills gains, employment, retention, earnings and recidivism.
  • Productivity: perform as efficiently as possible without jeopardizing quality; recommend areas where productivity can be improved.
  • Job Knowledge: apply skills and knowledge required for the job; demonstrate ability to understand the required duties, responsibilities, skills, and procedures.
  • Quality of Work: demonstrate thoroughness and accuracy of work performed; ensure results are consistently within acceptable quality standards.
  • Cooperation: be cooperative and flexible; seek to collaborate and offer assistance to others on a regular basis; actively contributes to the team’s goals.
  • Dependability and Attendance: show consistency in carrying out assignments; perform responsibilities with minimal direct supervision; meet or exceed punctuality and attendance requirements.  When necessitated, follow call-in procedures and inform supervisor of absences.
  • Initiative: show interest and willingness to learn; do what needs to be done without being asked.  Take responsibility for independent action; anticipate potential problems/opportunities; seek additional assignments when other tasks are completed.
  • Customer Service: Provide excellent customer service based on TAP’s customer service training and models the 4 keys to excellent customer service Service/Attitude/Consistency/Teamwork. Make serving others the #1 priority; maintain positive attitude; consistently set high standards and treat everyone with dignity and respect; be supportive of coworkers and clients/customers.
  • Communication, follow-up and follow-through: ensure telephone service, voicemail, email address and/or page communications fall in line with the agency standards; refer customer/clients to other components or agencies as needed; respond to customers/clients in a timely fashion and follow up.
  • Support the agency’s diversity, equity and inclusion goals and help create a welcoming and affirming work environment for all agency staff and participants.
  • Complete mandatory reports required by funding source, Project Director, and Director for This Valley Works.
  • Participates in special events of the agency(ies).
  • Performs other duties as assigned and required.

 

TRAINING, EDUCATION AND EXPERIENCE:

  • Graduation from a four-year college and have 2 years related experience; or Associate Degree and significant related experience; or High School Degree or GED and Peer Recovery Specialist Certification.
  • Experience working with incarcerated populations preferred.
  • Peer Recovery Specialist credentials preferred.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Ability to work effectively managing competing priorities in tight deadlines
  • Ability to instruct adults in job seeking and retention skills, including resume writing and conflict resolution a plus.
  • Interpersonal skills required.
  • Must be able to relate to person of varying socio-economic backgrounds.
  • Well organized and possess written and verbal communication skills.
  • Flexibility to work outside traditional work hours as needed
  • Strong desire to see outcome driven results
  • Ability to establish and maintain positive working relationships with senior management, staff, potential partners, and the community

 

SPECIAL REQUIREMENTS:

  • Ability to pass background requirements to work inside local and regional jails.
  • Free to travel as necessary.
  • This position requires the individual to be in the field and must have contact with the office staff and supervisor therefore an agency issued cell phone is necessary.
  • Reliable transportation and a valid Virginia Operator’s license with a good driving record for insurance purposes.
  • Must pass drug screening.  Will require positive complete background screening including: criminal, sex offender and child protective services.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching, and typing; grasping, feeling, hearing, talking, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – light work; exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently.
  • Visual acuity requirements – close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal; extensive reading.
  • Conditions subject to in this position – worker not substantially exposed to adverse environmental conditions.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

We only hire individuals legally eligible for employment in the United States.

Affirmative Action/Equal Opportunity Employer/Drug Free Workplace

Bilingual ability is a plus

  

Job Title:  Pathway Home Career Mentor

Revised:    2/8/2024

Behavioral Health Coordinator

Posted on

COMPONENT: Head Start
CLASSIFICATION:   Exempt
This position is contractual.

DEFINITION AND PURPOSE:

Responsible for the management functions in conjunction with the Supervisor of Education in making behavioral health services accessible to the EHS/HS children and families.

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:      Day to day supervision is provided by Supervisor of Education

Supervises:            Special Needs Assistant with dual supervision with Supervisor of Education

Coordinates with: Early Head Start and Head Start Service Areas, Staff Community Agencies, Educational Institutions and Partners, Center Staff, Disabilities Coordinator, Transition Coordinator, Behavioral Health Consultants and Service Providers

 

RESPONSIBILITIES:

  • Coordinates opportunities for ongoing training and development of Early Head Start and Head Start staff, in conjunction with the Supervisor of Education.
    • Establishes and implements a structured approach to staff training and development.
    • Provides training opportunities that are designed to encourage building of relationships among staff and to assist in acquiring knowledge and skills needed to fulfill their job responsibilities, in accordance to Head Start Program Performance Standards.
  • Coordinates services for children and families with behavioral health concerns.
    • Provides reports describing identification of and intervention in family and staff concerns about a children, monthly.
    • Attends program staffing to provide consultation on identified children with behavioral health needs as scheduled.
    • Provides observations in the classroom to determine behavioral health issues or needs, records information and submits a copy to Supervisor of Education.
    • Documents information received and observations conducted while assessing and coordinating behavioral health services for families
    • Arranges screenings and assessments for children with behavioral health needs.
    • Ensures that all behavioral health information is filed in the child’s family development file.
    • Maintains strict confidentiality regarding all information pertaining to      behavioral health needs of the child and family.
    • Coordinates with family development specialist, lead teacher, and center supervisor to arrange conferences with parents when informed of concerns       regarding children, family members, and staff as needed.
    • Facilitates the flow of information between Early Head Start/Head Start and parents after referrals have been made.
  • Provides consultation for parents regarding specialized assistance    for children with atypical behavior or development.
    • Collaborates with the Disabilities Coordinator to provide appropriate treatment recommendations.
    • Participates in behavior planning for children with identified behavioral health needs, to work in conjunction with parents and staff to develop a comprehensive plan of action to address behavioral health issues.
    • Coordinates with family development specialist and/or lead teacher to arrange conferences with parents: 1) elicit parental input and observation of their child’s behavior, 2) share staff observations and 3) provide parent education on appropriate responses to behavioral issues, creating a nurturing environment and strengthening familial relationships.
    • Encourages participation of parents when behavioral health interventions are needed.
    • Facilitates staff/parent communication regarding child behavior and behavioral health needs.
  • Supports a team approach by working with the Early Head Start and Head Start Coordinators, Supervisors and staff to meet Performance Standards and further the goals of the program.
    • Consults with staff on how to use findings from developmental, sensory, or behavioral screenings to address identified behavioral health needs.
    • Attends all appropriate meetings and workshops and serves on appropriate committees relating to Early Head Start and Head Start upon request
    • Identifies and reports suspected cases of child abuse or neglect to Child Protective Services, with copies to Head Start Director, Supervisor of Health Services, Supervisor of Family Services and Supervisor of Education.
    • Works with Family Development Services staff to secure support services for families with CPS reports are necessary.
    • Keeps supervisor, other coordinators, and Early Head Start/Head Start staff informed of all behavioral health activity.
    • Responds to Behavioral Health Alerts within 5 working days and follows up on behavioral health needs according to the Behavioral Health Process in the Policy and Procedures Manual.
    • Helps to monitor responses to recommendations for classroom interventions and referrals for professional services.
  • Works closely with behavioral health professionals in the community.
    • Appropriate services and support will be delivered and/or linked by the therapist.
    • Coordinates the behavioral health professional services to whom referrals are made.
    • Collaborates with Head Start/Early Head Start to develop behavioral health services that meet Performance Standards.
    • Develops and maintains a resource record of behavioral health services in the community including contact persons, services provided, eligibility, referral procedures, and associated costs
  • Assists parents or family members in participation of child behavioral health interventions when necessary
    • Attends meetings with parent and behavioral health professionals as needed
    • Makes referrals for psychological assessments as needed.
    • Conducts parent training, education and referral as needed.
    • Works with Supervisors to locate sources of funding to pay for intervention.
  • Works with service area coordinators to ensure access to behavioral health services for parents
    • Implements educational activities for staff and parents regarding preventative behavioral health and focusing on wellness rather than illness.
    • Facilitates access for parents to behavioral health consultation, support groups, and training opportunities in regards to appropriate responses to behaviors, creating nurturing environments, relationships in the home and understanding typical behavioral health needs.
    • Works with the Supervisor of Education and Education
  • Coordinators to plan educational activities and offer resources for staff and parents on behavioral health issues.
  • Performs other duties as assigned and required.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Demonstrated ability to gather and organize information in cohesive reports.
  • Excellent oral and written communication skills.
  • Experience working with families and children in crisis. 

TRAINING, EDUCATION AND EXPERIENCE:

  • LCSW and Masters Degree in Human Services and licensed eligible is required.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

SPECIAL REQUIREMENTS:

  • Valid Virginia Operator’s license with a good driving record and reliable transportation.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • This position is eligible for remote work upon supervisor’s approval.
  • Must pass drug screening.  Some positions require positive complete background screening including: criminal, sex offender and child protective services.

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

We only hire individuals legally eligible for employment in the United States.

Affirmative Action/Equal Opportunity Employer/Drug Free Workplace

Bilinguals Encouraged to Apply

Grant Writer/Planner

Posted on

CLASSIFICATION:            Exempt/Administrative

Every TAP employee shares in TAP’s responsibility to mobilize community resources in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

To research pertinent data, write clear, effective proposals and prepare grant applications to public and private funding sources to sustain and expand programs at TAP.  To assist in the development and production of the agency’s communications and marketing materials, including, but not limited to, the annual report, social media posts, blog posts, op-eds to local papers, presentation materials, and other items as necessary.

 

ORGANIZATIONAL RELATIONSHIP:

Supervised by: Vice President of Planning & Resource Development                   

Supervises: No one

Coordinates with: Planning staff, component directors, and other TAP staff

 

RESPONSIBILITIES:

  • Researches, identifies, qualifies, and contacts potential funding and resource sources, (i.e. federal, state and local governments, foundations, corporations, etc.) and develops appropriate applications, proposals, and economic development initiatives;
  • Coordinates grant application/ program development process with component directors and program personnel; prepares and submits program proposals in a professional and timely manner;
  • Maintains thorough knowledge of current and best practices, developing initiatives, and effective grasp of the principles affecting the component programs;
  • Reviews and summarizes resource information for TAP program components and staff;
  • Presents timely and accurate information to director and program managers;
  • Develops and maintains listings of local, state, and national public and private resources that support component programs and projects;
  • Evaluates new resources to determine their requirements, funding interests and potential as they relate to TAP and its component programs;
  • Develops and sustains effective collaborations to fulfill program and development purposes and proposal requirements;
  • Analyzes and collates participant and program data related to program activities, assisting with outcome measurement and the client tracking systems in place and under development.
  • Disseminates research findings to appropriate personnel;
  • Attends and participates in meetings of advisory groups, committees, boards, staff, etc., in related component focus areas;
  • Develops and plans initiatives to raise community awareness and advance agency profile;
  • Develops, expands, and maintains key partnerships among potential funders, current funders and area collaborators/service providers;
  • Tracks relevant legislation, especially resource opportunities, pertaining to initiatives;
  • Tells the story of TAP and the communities and people it serves through well-written, evocative applications;
  • Conducts interviews for agency’s annual report and writes articles based on those interviews;
  • Produces and edits written content for social media posts, blog posts, white papers, website pages, op-eds, and other material as requested;
  • Shares in the responsibility to mobilize community resources in support of TAP’s anti-poverty efforts; and
  • Performs other related duties as assigned by supervisor.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES

  • Excellent writing and effective research skills (samples are to be provided);
  • Effective computer skills in a Windows environment: operating systems, MS Office applications;
  • Ability to present data effectively in oral, written, and graphic forms;
  • Strong development, statistical and analytical skills;
  • Ability to work well with persons of varied economic, ethnic, and social backgrounds including community groups and government and professional agencies; and
  • Knowledge of proposal preparation preferred.

 

TRAINING, EDUCATION AND EXPERIENCE:

  • B.A. in English, journalism, creative writing, humanities, or related field which requires similar writing, analytical, creative problem-solving, and communication skills; or equivalent work experience.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS:

  • Must have a valid Virginia Operator’s license with a good driving record and reliable transportation.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Must pass drug screening.
  • This position is available for remote work upon supervisor approval.
  • Physical activity of this position – use of fingers for – picking, pinching and typing; talking; hearing; repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – sedentary work; exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Visual Acuity requirements – visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and visual inspection.
  • The worker is not substantially exposed to adverse environmental conditions.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

 

We only hire individuals legally eligible for employment in the United States.

Equal Opportunity Employer/Drug Free Workplace

Bilingual Ability is a plus.

Whole Family Advocate

Posted on

CLASSIFICATION:           Non-Exempt

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

Assist the Whole Family Supervisor in the planning and implementation of the Whole Family Component.  Implements and follows all Head Start Performance Standards, Policies and Procedures in accordance with the Department of Health and Human Services, state licensing and TAP.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:      Whole Family Advocate Supervisor

Supervises:           No one

Coordinates with: Administrative Staff, Center Staff, Other Community Service Agencies, and TAP Whole Family Intake, Health Advocates

 

Responsibilities:

  • Family Support Services:
    • Complete and follow up on all family referrals and input data into ChildPlus.
    • Develop and implement Family Partnership Agreements and goals with all families.
    • Identify family needs and make appropriate referrals internally within TAP and externally when TAP services are unavailable.
    • Provide crisis intervention, follow-up services, ongoing support and case management services for children and families.
  • Recruitment and Eligibility:
    • Assist the Whole Family Advocate Supervisor and ERSEA team in target areas for recruitment as needed. Assist ERSEA team in community events.
    • Help maintain full center enrollment at all times.
  • Implementation and Monitoring:
    • Follow policies and procedures for the use of Whole Family Services forms and reports.
    • Monitor daily attendance data and percentages on a weekly/monthly basis, and create attendance plans as needed for families.
    • Maintain and review children’s records to ensure compliance with Head Start performance standards and state licensing.
    • Complete orientation for newly enrolled families

 

  • Child Abuse and Neglect:
    • Report suspected cases of abuse and/or neglect to Child Protective Services.
  • Training and Technical Assistance:
    • Assess, monitor, and provide family/parent trainings/workshops and evaluate family/parents’ participation as needed.
    • Participate in CPR, First Aide, and MAT training and administer medication as needed.
    • Participate in Family Development credential and successfully pass course within one year of hire
  • Policy Council (PC) Activities:
    • During regularly scheduled parent meetings elect parent to attend PC meeting.
    • Assist the Whole Family Advocate Supervisor with Policy Council responsibilities, performing only duties delegated by the supervisor.
  • Child Plus Data Management:
    • Record Maintenance: Input and maintain accurate and up-to-date family information into Child Plus. A minimum of one documented family contact per month in ChildPlus is required.
    • Family Services and Health Tabs: Maintain all digital records under Family Services and Health TABS in Child Plus, including outcomes, events/contacts, health requirements, Family Partnership Agreement (FPA), and Program Information Report (PIR). Maintain updated Family Partnership Agreement and Family Goal Sheets.
    • Outcomes: Complete outcomes with parents in a timely manner (3x a year).
    • Training: Attend all in-services training, Child Plus training and notify the supervisor when assistance is needed.
  • Children’s Health Records:
    • Maintain, Complete, and Update health and nutrition forms upon enrollment.
    • Perform health screenings for children within 45 days of enrollment, including but not limited to assessments for hearing, vision, weight, and blood pressure.
    • Keep medication, allergy care plans, special diet, asthma plans, and children’s immunization and physical records up-to-date.
    • Notify parents of required/upcoming immunizations and physicals.
    • Post and update allergy lists in centers as needed.
    • Submit copies of special dietary needs to the Food Service Manager as needed.
  • Meetings and Home Visits:
    • Attend TAP Whole Family team and WFA monthly staff meetings.
    • Lead meeting and maintain files for Child & Family Staffing.
    • Attend Whole Family Advisory meetings, in-service training, conferences, workshops, and transition meetings, as scheduled.
    • Perform home visits as necessary, particularly in cases where contacting the parent is not possible.
  • Community Resources and Networking:
    • Assist the Whole Family Advocate Supervisor in creating a community resources book.
    • Represent TAP Head Start in the community by participating in Community Agency Advisory Committees.
    • Act as a liaison as needed with community programs partnering with Head Start.
  • Additional Duties:
    • Perform other tasks as assigned and required.

 

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES:

  • Working knowledge of community resources.
  • Writing ability sufficient to prepare reports.
  • Ability to conduct presentations/meetings with parents.
  • Able to use the computer for communication and data entry.
  • Able to exhibit appropriate professional interactions with staff, parents, and the community.
  • Ability to communicate effectively and have strong customer service skills.

 

TRAINING, EDUCATION, AND EXPERIENCE:

  • Preferred BS/BA or AA Degree in sociology, phycology, or mental health
  • At least three years of experience in working with families.
  • At TAP, we focus on the Whole Family Approach. Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients.

 

SPECIAL REQUIREMENTS:

  • The ability to be objective and non-judgmental.
  • Having the skill to engage with individuals from diverse backgrounds.
  • Valid Virginia Operator’s license and reliable transportation.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Provide driving records in order to be added to the company insurance.
  • Must be willing to adjust work schedule as needed.
  • Must be willing to work as bus monitors if needed.
  • Must pass drug screening. Requires a positive complete background screening including:  criminal, sex offender, and child protective services.
  • Capable of completing certification in First Aid and CPR for infants and children.
  • Must provide physical/medical examination and tuberculosis screening every two years with their physician in order to remain employed, and able to pass background screenings every five years.
  • Must be available to work any eight (8) hour shift during center operational hours of 7:00 a.m. and 6:00 p.m.
  • Capable of completing certification in Family Development credential.
  • Must be able to interact with children.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles, and the like; balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching and typing; grasping, feeling, talking, hearing, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – medium work; exerting up to 50 pounds of force occasionally and/or up to 30 pounds of force frequently, and/or up to 10 pounds constantly to move objects.
  • Visual acuity requirements – close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
  • Conditions subject to in this position – environmental conditions; protection from weather conditions but not necessarily from temperature changes.

 

TAP participates in the Virginia DMV Driver Alert Program. Employees who operate a TAP vehicle or their personal vehicle for TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.

 

At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

We only hire individuals legally eligible for employment in the United States.

Equal Opportunity Employer/Drug Free Workplace

Bilingual Ability is a plus

Teacher II

Posted on

CLASSIFICATION:             Non-Exempt

 

DEFINITION AND PURPOSE:

Primary caregiver for four infant/toddlers.  Work with all service areas and classroom staff/volunteers to ensure successful, nurturing experiences for infants and toddlers.  Work with the parents to set goals for their child in the program, while recognizing the parents as the most important influence in the lives of their children.  The classroom will exemplify the Head Start and Early Head Start goals for providing infants and toddlers with classroom experiences that will help them grow mentally, socially, emotionally and physically.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:  Teacher I, Lead Teacher/Center Supervisor, Supervisor of Early Head Start and EHS Education Coordinator

Supervises:  Child Care Aide and Classroom Volunteers

Coordinates with: Other Center Staff, Central Staff and Contract Specialists

 

RESPONSIBILITIES:

  • Plans activities that meet the social, emotional, physical and educational needs of the children in the classroom.
  • Writes and submits lesson plans at least one week in advance to EHS Education Coordinator.
  • Schedules field trips and submits forms to EHS Education Coordinator, if applicable.
  • Plans and implements food experiences monthly.
  • Completes developmental screening tool on assigned children within 45 calendar days of child’s date of entry.
  • Uses results of developmental screening tool to individualize educational programming for assigned children.
  • Schedules and makes home visits per child per year.
  • Schedules and implements two in school parent/teacher conferences per child per year.
  • Prepares a flexible classroom schedule at the beginning of each operational year.
  • Reviews each child’s progress daily.
  • Completes and informational form designed to share with the parent daily.
  • Supports and encourages all children to learn by observing them as they interact with the environment.
  • Coordinates all educational programming with the Teacher I.
  • Utilizes a team approach in classroom operations.
  • Includes Teacher I and/or Child Care Aide in the development and implementation of flexible daily schedule bases on individual needs of infants and weekly lesson plans.
  • Assists in making assignments to foster grandparents/volunteers and documents those plans.
  • Includes staff from all service areas in all aspects of daily operation, as needed.
  • Communicates daily with Teacher I and Child Care Aide.
  • Takes over daily tasks in the classroom in the absence of the Teacher I.
  • Maintains a working knowledge of all head Start Performance Standards and Minimum Standards for Licensed Child Care Centers.
  • Demonstrates developmentally appropriate practice throughout the center in all interactions with children based on the Head Start Performance Standards and licensing standards.
  • Assists in arranging and maintaining a classroom environment conducive to exploration and experiential learning with interest areas labeled, defined and accessible to children.
  • Assists in keeping equipment and materials safe, clean and in good condition at all times, both indoors and outdoors.
  • Works to continue education by attending classes, workshops, meetings and conferences which may require out of town travel, thus earning at least 21 points per program year as defined in the TAP Head Start/Early Head Start training plan.
  • Develops professional development goals with EHS Education Coordinator, annually.
  • Participates in classes, workshops, meetings and conferences that move toward meeting professional development goals, as requested or assigned.
  • Attends center staff meetings monthly, or as needed.
  • Attends center child and family staffing, as scheduled.
  • Attends planned in-service training, as assigned.
  • Attends service area committee meetings, as assigned.
  • Works with Lead Teacher to create an atmosphere in the center that is welcoming to parents and families.
  • Encourages parent participation daily by providing parents with information about how they can be involved.
  • Greets parents daily and invites them to participate.
  • Attends parent meetings as assigned.
  • Works with all service area staff and parents to maintain a quality program.
  • Works to help center meet monthly in-kind goals.
  • Informs Lead Teacher/Center Supervisor and submits written referrals on children to EHS Education Coordinator, as needed.
  • Calls Lead Teacher/Center Supervisor on hour prior to scheduled time when unable to report to work (tardiness, sickness, emergencies).
  • Works an hourly schedule as needed to provide center coverage.
  • Completes assigned duties as scheduled (meets deadlines).
  • Selects, with Teacher I, appropriate materials and supplies for the children.
  • Orders, with Teacher I, materials and supplies and submits to the Lead Teacher/Center Supervisor, as needed.
  • Works to incorporate IFSP goals in Child Planning Forms, whenever applicable.
  • Maintains and keeps up-to-date Education files, Portfolios, Individualizations, Observations and other paperwork as assigned.
  • Adheres to all policies/procedures as outlined in the TAP Head Start and Early Head Start Policies and Procedures Manual.
  • Administers firs aid, CPR and medication.
  • Maintains a current First Aid and CPR certification cards.
  • Maintains a current MAT certification.
  • Reports cases of suspected child abuse or neglect to Teacher/Lead Teacher/Center Supervisor/Education Coordinator and calls Child Protective Services immediately as stated in the TAP Head Start Policies and Procedures Manual.
  • Adheres to NAEYC Code of Ethical Conduct as adopted by TAP Head Start.
  • Performs other duties as assigned and required.
  • ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:
  • Ability to read, write and communicate with staff, parents and children in an appropriate and professional manner.
  • Thorough knowledge of best practices in the field of Early Childhood Education.
  • Considerable knowledge of developmental characteristics of infants and toddlers.
  • Ability to exhibit appropriate professional interactions with staff, parents and the community.
  • TRAINING, EDUCATION AND EXPERIENCE:
  • Infant and Toddler Child Development Associate Credential (CDA) and/or the Virginia Early Childhood Certificate for Infants and Toddlers.
  • BS/BA or AAS Degree with concentration in early childhood development or related field preferred.
  • Two years classroom experience in working with infants and toddlers preferred.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

SPECIAL REQUIREMENTS:

  • Valid Virginia Operator’s license and reliable transportation.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Must pass drug screening. Some positions require positive complete background screening including:  criminal, sex offender and child protective services.
  • Must be able to interact with children.
  • CPR and First Aid certification and MAT certification, or be able to complete such certification within 6 months of employment.
  • Must be available to work any eight (8) hours shift during center operational hours of 6:30 a.m. and 6:00 p.m.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching and typing; grasping, feeling, talking, hearing, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – medium work; exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force to move objects.
  • Visual acuity requirements – close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
  • Conditions subject to in this position – environmental conditions; protection from weather conditions but not necessarily from temperature changes.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

 

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

We only hire individuals legally eligible for employment in the United States.

 

Equal Opportunity Employer/Drug Free Workplace

Bilinguals Encouraged to Apply