ERSEA Specialist

Posted on

CLASSIFICATION:    Non-Exempt

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

The ERSEA Specialist shall assist the ERSEA Supervisor in the implementation of ERSEA (Eligibility, Recruitment, Selection, Enrollment and Attendance) Area.  Implements and follows all Head Start Performance Standards, Policies and Procedures shall be followed in accordance with the Department of Health and Human Services and TAP.

 

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:      ERSEA Supervisor

Supervises:           No one

Coordinates with: Early Head Start/Head Start Staff, Head Start Central Staff, Head Start Family & Health Services Staff, and Community Agencies

 

RESPONSIBILITIES:

  • Recruitment and Eligibility
    • Targeting areas for recruitment
    • Fill vacancies, and maintains the Head Start waiting list and reviews Head Start applications to ensure that this information is completed.
    • Notifies Head Start families of waiting list and selection status via letters and phone calls.
    • Coordinates with Enrollment Coordinator to notify eligible families of possible enrollment.
    • Maintains full enrollment at all times.
    • Know the point system for eligibility
    • Works with Enrollment Coordinator in selecting children for participation in Early Head start and Head Start.
    • Works with Enrollment Coordinator on ideas for staff trainings.
    • Coordinates with Enrollment Coordinator on updating and distribution of recruitment pamphlets, fliers, applications and enrollment forms.
    • Tracks 30-day Vacancy deadline.
    • Works with Enrollment Coordinator on ideas for updates to application and enrollment forms. Develops work plans and program objectives in the ERSEA component area. Seeks input to review and revise selection criteria annually.
  • Works closely with Information Technician and Child Plus data system
    • Work closely with IT Information system manager
    • Reviews and approves all intakes and forwards them to IT
    • Knowledgeable of ChildPlus (including entering information)
  • Training and Technical Assistance
    • Acts as resource person and provides training in conjunction with Enrollment Coordinator
  • Performs other duties as assigned and required.
  • Assists Coordinator in implementing recruitment process to ensure enrollment.
    • Recruit door-to-door in targeted areas to enroll low-income pre-school children, including children with disabilities.
    • Places posters and distributes program information fliers in areas frequented by parents of preschool children.
    • Participate in community events that place after normal work hours (i.e. evening/weekends for Festivals, Fairs, Community events, etc.).
    • Maintain a waiting list of children and pregnant women who have completed the intake process, and are medically cleared to enter the program.
    • Notifies eligible families of acceptance into the program.
    • Assists the program in maintaining full enrollment at all times.
    • Collaborates with teacher/home visitors prior to child’s enrollment.
    • Arranges for families to visit the center prior to child’s enrollment.
    • -Ensures that Family Development files are on site prior to child’s enrollment.
  • Maintains accurate and current files on all children.
    • Ensures that intake packet is completed and accurate on all enrolled families.
    • Maintains accurate enrollment, be aware of transfer and withdrawal information.
  • At the time of enrollment ensures that all children’s health records are current and up-to-date.
    • Completes health and nutrition forms upon enrollment.
    • Obtains current copies of children’s immunizations and physicals.
    • Notifies parents of immunizations concerns at enrollment.
    • Submits copy of special dietary need to Food Service Manager as needed and/or contact Physician to obtain mediations or allergy information.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Demonstrate ability to communicate both orally and in writing with staff, parents, and the community
  • Demonstrates ability to develop trusting professional relationships with families.

 

TRAINING, EDUCATION AND EXPERIENCE:

  • AS or AA degree in Social Work, Psychology or Health Science or related fields preferred.
  • 2 years’ experience in a social services agency.
  • Experience working with families.
  • Knowledge of ERSEA (Eligibility, Recruitment, Selection, Enrollment and Attendance)
  • Gain/Obtain an ERSEA accredited within a year of hire.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS:

  • Must have a valid Virginia Operator’s license and reliable transportation.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • Must pass drug screening.  Some positions require positive complete background screening including: criminal, sex offender and child protective services.
  • Must be capable of completing certification in First Aid and CPR for infants and children.
  • Must be willing to adjust work schedule as needed.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching and typing; grasping, feeling, talking, hearing, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – medium work; exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • Visual acuity requirements – visual acuity to determine the accuracy, neatness and thoroughness of the work assigned or to make general observations of facilities or structures.
  • Conditions subject to in this position – worker is not substantially exposed to adverse environmental conditions.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

We only hire individuals legally eligible for employment in the United States.

Equal Opportunity Employer/Drug Free Workplace

Bilingual ability is a plus.

VITA Site Coordinator

Posted on

CLASSIFICATION:                Contract/ Temporary/ Internship

 

DEFINITION AND PURPOSE:

This is a temporary and part-time (20 hours a week) contract position, Monday-Friday (hours will vary, but flexible availability between 9:30AM-6:00PM is required). Do not apply if your schedule will not allow you to work during these times. Assist with the coordination of TAP’s VITA program and Tax Clinic. The goal of the Tax Clinic is to help eligible working individuals and families to access the Earned Income Tax Credit (EITC) and Child Tax Credit (CTC), as tools for upward mobility.  Position involves marketing the tax clinic services to eligible taxpayers who qualify for the EITC and CTC, preparing federal and state income tax returns using IRS online system, collecting data necessary for reporting purposes, completing virtual preparation process with “GetYourRefund” customers, and assisting the Program Coordinator in quality reviewing all tax returns prepared through the VITA program.  This position will begin late-January 2025 (TBD) and will end between April 16-April 30, 2025 (depending on need of tax services).

 

ORGANIZATIONAL RELATIONSHIP:

Supervised by:              Financial Services Assistant Director/ Program Coordinator

Supervises:                   No one

Coordinates with:          TAP Financial Services Component; all TAP programs

 

RESPONSIBILITIES:

  • Ensure the site adheres to IRS VITA quality site requirements and Volunteer Standards of Conduct;
  • Support volunteers by answering questions, problem solving and correcting errors;
  • “Quality Review” all prepared tax returns to ensure accuracy prior to printing and submission to IRS;
  • Complete all required trainings throughout the tax season;
  • Must ensure tax returns are 100% accurate without errors by verifying tax documents and all supporting documentation;
  • Review documents uploaded in “GetYourRefund” and verify eligibility for tax preparation; Complete interviews, prepare tax returns and review tax returns with taxpayers who use “GetYourRefund”;
  • Assist with intake process; Ensure the intake and interview process is complete prior to collecting tax customer information;
  • Complete quality review with taxpayers during e-file appointment; Direct taxpayers on how to track refund status;
  • Maintain demographics for reporting purposes of all taxpayers eligible and receiving benefits through social services;
  • Assist the Program Coordinator with supervising the clinic in the absence of the Program Coordinator and help to keep the tax clinic operating smoothly, quickly, and efficiently;
  • Help to maintain a healthy and safe environment by sanitizing work stations regularly.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Must ensure all rules of VITA program are followed
  • Possess a working knowledge of ADVANCED tax preparation
  • Be able to multi-task, and prepare tax returns quickly and accurately
  • Strong problem-solving, organizational and customer service skills
  • Ability to communicate effectively with taxpayers and volunteers

 

TRAINING, EDUCATION AND EXPERIENCE:

  • Tax Law and Preparation knowledge; Experience in tax preparation, accounting, human services or a similar field increasing asset development and financial education
  • Knowledge and proficiency with using the Internet and ability to utilize IRS online tax preparation system.

 

SPECIAL REQUIREMENTS:

  • Must have reliable transportation that ensures arriving to work at the designated time for tax clinic operations.
  • Must be able to complete “GetYourRefund” system training within one week at your own pace.
  • Must complete IRS-required training and pass four (4) IRS tests within one week of contract date. The online training is available beginning December 2024.
  • Must be able to work in a fast paced environment.
  • Physical activity of this position – stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting; use of fingers for – picking, pinching and typing; grasping, feeling, talking, hearing, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – sedentary work; exerting 10 to 20 pounds of force occasionally.
  • Visual acuity requirements – close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing, viewing a computer terminal; extensive reading; visual acuity to operate motor vehicle and/or heavy equipment; must be able to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
  • Conditions subject to in this position – worker is subject to noise; there is sufficient noise to cause the worker to shout in order to be heard above ambient noise levels.
  • Adhere to TAP PPE and safety protocols– TAP is mandated vaccine employer and/or approved exemption required.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

 

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

TAP hires only U.S. Citizens and lawfully authorized aliens.

Equal Opportunity Employer/Drug Free Workplace

Bilinguals Encouraged to Apply.

Director of Head Start

Posted on

CLASSIFICATION:             Exempt/Executive

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

 

DEFINITION AND PURPOSE:

The Director of Head Start has full responsibility for planning, directing and administering the Head Start program.  The Director plans, organizes and monitors program operations, functions, activities, services, and staff.  The Director is responsible for program planning, program development, program management, self-evaluation and ongoing community relations

 

ORGANIZATIONAL RELATIONSHIP:

Supervised by:            President and CEO

Supervises:           Head Start Service Area Supervisors
Administrative Office Manager
Financial Manager
Research and Grants Developer
All Service Area Supervisors

Coordinates with:       Service Area Supervisors, Officials of Other Community Service Agencies and Institutions, and the public

 

RESPONSIBILITIES:

  • Planning and Setting Objectives
    • Plans, formulates, coordinates and implements the Head Start program. Provides the direction and leadership for all service areas
    • Interprets all governmental statues, regulations, transmittal notices and memorandums pertaining to the Head Start program. Develops policies and operating procedures based on this guidance.
    • Coordinates efforts to ensure that the program meets its’ in-kind and volunteer requirements
    • Coordinates with the Supervisor of Community & Family Partnerships the updated Community Assessment and develops goals and options based on the resulting information
    • Prepares grant application and explains it to staff, policy groups, parents and community
    • Develops and recommends plans consistent with the overall mission of the grantee/delegate agency’s Head Start program
    • Directs program operations in a manner consistent with the requirements of contractual agreements, laws, regulations and funding documents
    • Directs the development of program financial plans and budgets including operating costs, capital and extraordinary expenditures, and submits consolidated annual budgets to Policy Council/committees and funding sources for approval
  • Organizing
    • Responsible for the development and implementation of a fiscal accounting management system that will include monitoring budget expenditures and budget revisions, property procurement and inventory control; participates in the audit entrance and exit interviews; works to resolve audit exceptions and implement management recommendations
    • Develops the necessary systems and procedures to assure implementation of program coordination. Assists in preparing and updating the service area plans
    • Establishes operating and administrative policies and procedures to assure efficient program operation and compliance with all contractual terms, conditions and obligations
    • Controls and coordinates operations and activities and approved action plans
    • Presides at various meetings of staff personnel and special committees to obtain guidance, provide leadership and coordinate the activities of these groups to the best interest of the agency and program
    • Develops and coordinates an administrative organization plan and delegates tasks to staff to carry out the plan
    • Develops and maintains clear-cut lines of authority and channels of communications
  • Motivating and Communicating
    • Serves as an advocate for the Head Start program. Promotes good relations by serving on boards, committees, and participates in community activities
    • Periodically convenes Head Start agency managerial and supervisory staff for planning, management and review purposes
    • Serves as liaison between program agency, board, grantee, policy groups, councils, and community agencies
    • Fosters shared decision making with the policy council /committee. Works closely with that group to ensure organization, training and effective operation in accordance with the appendix of the Head Start Performance Standards
    • Provides periodic written documents and program reports to the grantee administration, policy council, ACYF Regional Office and other agencies
    • Assists in the formulation of policy in an advisory capacity and prepares information to be considered in the determination of policy
    • Develops plans for utilization of community resources. Initiates and maintains needed liaison and works closely with public and private agencies that can provide supporting services to Head Start families
  • Measuring and Evaluating
    • Implements internal and external reporting systems and procedures for monitoring and controlling fiscal and programmatic activities
    • Implements and maintains an ongoing evaluation system to ensure quality control of the total Head Start program including fiscal accountability and cost-effectiveness
    • Utilizes evaluation data to maintain, correct and/or improve delivery of program services
    • Studies policies, methods and procedures and modifies or makes recommendations for modifications as is necessary for the proper functioning of the program
    • Works closely with the Federal Regional staff to ensure effective delivery of services
  • Developing Staff
    • Works closely with Personnel Director in developing personnel policies for submission to and approval by the board, parents’ committee and grantee
    • Assigns, develops, trains, supervises, and evaluates program staff and their work. Reviews and makes recommendations on personnel actions such as employment, retention, promotion and termination
    • Assists in the implementation of in-service training and technical assistant plan

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of principles of management and administration.
  • Knowledge of the principles of human development and the learning process.
  • Knowledge of the functions of social service grantee agencies.
  • Knowledge of the principles, practices, and objectives of Head Start programs or
  • Comparable pre-school child development programs.
  • Knowledge of budget preparation, control method of and administrative analysis.
  • Knowledge of pertinent federal, state, city and other necessary laws, rules, regulations and guidelines.
  • Ability to write grants, letters and plans.
  • Ability to relate well to and coordinate with the people being served.
  • Ability to solve problems.
  • Ability to communicate effectively.
  • Ability to gather and analyze data and make concise, accurate reports and
  • recommendations.

 

TRAINING, EDUCATION AND EXPERIENCE

  • Bachelor’s degree is preferred in Early Childhood Education or related field such as sociology or elementary education, etc.
  • Substantial experience in a supervisory capacity may waive the education experience.
  • Experienced administrator with and understanding of Child Development theories and practices.
  • Expertise in fiscal and program management with at least three (3) years of actual experience.
  • At TAP, we focus on the Whole Family Approach.   Whole Family is a family led strategy to achieve set goals.  As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

 

SPECIAL REQUIREMENTS

  • Must have a valid Virginia Operator’s license with a good driving record and reliable transportation.
  • TAP participates in the Virginia DMV Driver Alert Program.  Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
  • This position is eligible for remote work upon supervisor’s approval.
  • Must be able to travel out of town and overnight for occasional training and conferences
  • Must pass drug screening.  Some positions require positive complete background screening including: criminal, sex offender and child protective services.
  • Must have CPR and First Aid certification or be able to complete such certification within 6 months of employment.
  • This position requires the individual to be in the field and must have contact with the office staff and supervisor therefore an agency issued cell phone is necessary.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching and typing; grasping, feeling, hearing, talking, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – medium work; exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • Visual acuity requirements – close visual acuity to perform an activity such as preparing data and figures; transcribing; viewing a computer terminal; extensive reading.
  • Conditions subject to in this position – worker is not substantially exposed to adverse environmental conditions.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

We only hire individuals legally eligible for employment in the United States.

Equal Opportunity Employer/Drug Free Workplace

Bilingual ability is a plus.