Health Services Coordinator

Roanoke, VA

  • Department: Early Head Start/Head Start
  • Posting Date: 8/12/22
  • Closing Date: Open until filled
  • Salary: $24.00/hr
  • Code: HSC-EHS/HS

CLASSIFICATION:   Exempt/Executive



Responsible for development and supervision of all aspects of planning and implementing the Health and assist with the Nutrition Services Program for Head Start Children and families within the service area.



Supervised by:  Whole Family Advocate Supervisor

Supervises:  Directly – Health Services Aides


Coordinates with:  All Coordinators of other HS/EHS areas, Whole Family Advocates and Home Based Staff, Administrative staff



  • Ensures that each child and family has access to a medical and dental home

–     Provides resource list and referrals to physicians and dentists in the TAP service area to Whole Family Advocates.

–     Monitors records/child plus to ensure that eligible children have medical insurance

–     Monitors records/child plus for compliance with Virginia licensing and Head Start Performance Standards concerning health and dental requirements.

–     Coordinates follow-up care for medical, dental, and nutritional needs of enrolled children and families.

  • Plans and supervises services to provide health, dental, and nutrition screenings of enrolled children, and shares plans with Whole Family Advocate Supervisor.

–     Plans with Health Aides, Home Visitors, and Whole Family Advocates for mass screenings of children in the fall.

–     Provides for on-site supervision of staff and volunteers for screenings.

–     Plans with the Dental Services Specialist and Health Services Aides for dental exam, cleaning, Fluoride treatment and restorative treatment for all Head Start children.

–     Supervises transportation of children to and from follow-up appointments as needed.

  • Works with Supervisors and Health Aides to facilitate an integrated system of service delivery to children and families

–     Receives referrals of any children with suspected health needs

–     Documents or reviews documentation of a plan of action for children with health needs and follows up to ensure that the plan is carried out.

–     Tracks requests for information from service Providers

–     Updates the appropriate staff concerning follow up and referral.

–     Works with the Health Aides to provide technical assistance to staff concerning health issues as requested.

–     Monitors all health related documentation and tracking for compliance and service delivery.

–     Monitors ChildPlus data reporting for accuracy, and reports bi-weekly to Whole Family Advocate Supervisor any discrepancies, concerns and non-compliant data for 30-day, 45-day and 90-day requirements.

–     Submits and discusses non-compliant concerns in ChildPlus within a 2-week period with supporting documentation and training needed.

  • Plans and arranges for trainings on health and nutrition topics to staff and parents as needed.

–     Plans for or provides annual mandated staff training.

–     Coordinates with the Training Coordinator to provide other staff and parent training as outlined in the Continuous Quality Improvement Plan.

  • Assist in monitoring emergency plans at each center for safety and compliance.

–     Assist in Insuring that all classrooms and kitchens have posted information concerning allergies, emergency numbers, and photo releases.

– Assist in meeting with center teams and parents to plan for and monitor care plans for children with special health needs.

  • Assist in monitoring staff health records at each center and at the Central Office.

– Assist with notifications to staff of needed staff physicals, TB tests, First Aid/CPR re-certifications, and MAT certifications

–     Assist in updating staff emergency contact sheets as needed.

–     Notifies the appropriate supervisor of non-compliances.

  • Supports a team approach when working with staff.

–     Attends scheduled family and/or health services and Coordinators team meeting.

–     Attends all assigned meetings.

–     Schedules supervision meetings with Health Aides.

–     Plans with appropriate staff as a team for handling health related concerns of children and families.

  • Adheres to a professional standard of work.

–     Completes documentation, recordkeeping, and reports in a timely and efficient manner.

–     Informs direct Supervisor of related center concerns

–     Participates in health related community teams, events, and coalitions as assigned.

–     Adheres to all TAP and TAP Head Start policies and the NAEYC Code of Ethics as adopted by TAP Head Start.

–     Maintains confidentiality of all child, family, and staff information.

–     Adheres to the Head Start Performance Standards, Virginia Licensing, and State/Local laws and regulations.

–     Maintains state credentials for professional licensing.

  • Attends meetings, conferences, and workshops as requested.
  • Assist in Tracking and scheduling trainings for staff in first aid/CPR, as needed.

–     Maintains certifications to meet Performance Standard and Licensing requirements.

  • Demonstrates effective communication and interpersonal skills, works cooperatively with colleagues, subordinates and supervisors, and maintains effective professional relationships with Head Start, the TAP agency, parents, and community partnering agencies at all times.
  • Assist in supervising the overall operation of the food services program.

–     Maintains fully qualified staff who prepares USDA approved meals for delivery to Head Start centers in the area.

–     Assist in supervising nutrition education and special menu planning services to children and families with special nutrition needs.

–     Assist in coordinating food service for Head Start centers in the Rockbridge area and Home Based programs.

  • Works directly with designate staff/personal that oversees the overall operation of the USDA approved meals, Attendance, and submitted reimbursements.

–     assist Maintaining/reviewing records and documentation pertaining to USDA reimbursements.

–     Works with the nutrition personnel in the creation of special menu planning services to children and families with special nutrition needs for all areas of Head Start and Early Head start

– Conducts USDA monitoring

  • Encourages participation in annual agency health fair and informs staff of local health-related and fitness events.

–     Coordinates with local service providers, community health educators, etc. to offer health, fitness, and preventative education and screenings to TAP employees.

  • Performs other duties as assigned and required.



  • Knowledge of community health practice required
  • Knowledge of family and health related community resources required
  • Experience in working with children and families required
  • Must demonstrate leadership ability
  • Must demonstrate proficiency in written and oral communication, including public speaking
  • Must demonstrate time management and organizational ability
  • Must be willing to work as part of a team
  • Must have a history of regular work attendance and satisfactory job performance
  • Must be able to self-direct and demonstrate good judgment and decision making skills.
  • Must be fully Vaccinated.
  • Must have driver license and provide a copy of record to HR


  • S. degree in Community Health, Public Health, nursing or relate field required.
  • Two years supervisory experience in a health related field preferable.
  • One year working with children and families in a health related setting required



  • Must have a valid Virginia Operator’s license with a good driving record and reliable transportation.
  • Must pass drug screening.  Some positions require positive complete background screening including: criminal, sex offender and child protective services.
  • This position requires the individual to be in the field and must have contact with the office staff and supervisor therefore an agency issued cell phone is necessary.
  • Must be capable of maintaining certification in First Aid and CPR for adults, infants, and children
  • Must be able to interact with children.
  • Must be willing to adjust work schedule as necessary.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching and typing; grasping, feeling, hearing, talking, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – heavy work; exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
  • Visual acuity requirements – must have visual acuity to operate motor vehicle and/or heavy equipment.
  • Conditions subject to in this position – worker is subject to noise, hazards and atmospheric conditions; one of more of the following conditions that affect the respiratory system of this skin:  fumes, odors, dust, mists, gases or poor ventilation.


This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.


Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.


TAP hires only U.S. Citizens and lawfully authorized aliens.

Equal Opportunity Employer/Drug Free Workplace

Bilinguals Encouraged to Apply