ERSEA Coordinator

Roanoke, VA

  • Department: Head Start/Early Head Start
  • Posting Date: 6/14/19
  • Closing Date: Open until filled
  • Salary: $32,000.00 - $40,580.00/yr.
  • Code: ERSEAC-HSEHS

CLASSIFICATION:   Exempt/Administrative

DEFINITION AND PURPOSE:

Assist the HS/EHS Director and Supervisor of Family Services in the planning and implementation of ERSEA (Eligibility, Recruitment, Selection, Enrollment and Attendance) Area.  All policies and procedures shall be followed in accordance with the Department of Health and Human Services and TAP.

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:      HS/EHS Director

Supervises: No one

Coordinates with:  Central Staff, Center Staff and Other Community Service Agencies

 

RESPONSIBILITIES:

  • Recruitment and Eligibility
  • Sends letters of recruitment and public service announcements.
  • Assists the Supervisor of Family Services in targeting areas for recruitment
  • Assists to fill vacancies, and maintains the Head Start waiting list and reviews Head Start applications to ensure that this information is completed.
  • Notifies Head Start families of waiting list and selection status via letters and phone calls.
  • Ensure that no more than 10% of enrollment is over-income.
  • Monitors pre-applications, and mails requests for verification and distributes them to Family Development Specialists.
  • Coordinates with FDS to notify eligible families of possible enrollment.
  • Maintains full enrollment at all times.
  • Know the point system for eligibility
  • Create, implement and monitor a system for enrollment
  • Facilitate transition meetings
  • Communicates and coordinates with Family Development Coordinators
  • Takes lead role in selecting children for participation in Early Head start and Head Start.
  • Runs monthly Average Daily Attendance and End of Month Enrollment Reports to submit to the Office of Head Start , Head Start Policy Council, TAP Board and Director.
  • Trains staff on ERSEA
  • Coordinates the updating and distribution of recruitment pamphlets, fliers, applications and enrollment forms.
  • Tracks 30-day Vacancy deadline.
  • Updates application and enrollment forms. Develops work plans and program objectives in the ERSEA component area. Seeks input to review and revise selection criteria annually.
  • Works closely with Information Technician and Child Plus data system
  • Work closely with IT Information system manager
  • Reviews and approves all intakes and forwards them to IT
  • Knowledgeable of ChildPlus (including entering information)
  • Looks for trends in attendance and enrollment
  • Gathers statistics, compiles information, and aggregates data for the Program Information Report, Policy council and other purposes as needed.
  • Implementation and Monitoring
  • Monitors enrollment and daily attendance data and percentages, monthly.
  • Training and Technical Assistance
  • Acts as a resource person and provides training in conjunction with supervisor.
  • Plans and provides orientation and training based on identified needs and requests to make it possible for staff to complete their responsibilities. This includes but is not limited to training of local family service staff, training on ERSEA policies and practices to all staff.
  • Policy Council Activities
  • Assists Supervisor of Family Services with Policy Council responsibilities, performing only those duties as delegated by supervisor.
  • Attends Policy Council and provide monthly enrollment reports
  • Head Start and Services Area Related Meetings
  • Attends Family Services staff meetings, monthly.
  • Attends Family Services Advisory meetings, as scheduled.
  • Attends in-service training, conferences and workshops, upon request.
  • Attends coordinators meeting, monthly.
  • Attends Family Services Coordinator team meetings, monthly.
  • Monitors enrollment numbers and facilitates ERSEA meetings
  • Community Resources and Networking with Community Programs
  • Acts as liaison with community programs partnering with Head Start.
  • Knowledgeable of the Community Assessment
  • Knowledgeable of the events in the communities
  • Develop partnerships and collaborate with community agencies
  • Organizes and presents community presentations, as needed. Communicates with partners (Collaborating School Districts, Early Education Center and 4-Year-Old Program) and other agency representatives about issues related to recruitment and enrollment.
  • Schedules set-ups for community recruitment events.
  • Performs other duties as assigned and required.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Working knowledge of community resources.
  • Writing ability sufficient to prepare reports.
  • Ability to train staff and parents in program responsibilities.
  • Able to exhibit appropriate professional interactions with staff, parents and the community. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written and oral. 

TRAINING, EDUCATION AND EXPERIENCE:

  • Associates Degree in Social work, Human services or related field
  • Bachelor’s preferred
  • Knowledge of ERSEA (Eligibility, Recruitment, Selection, Enrollment and Attendance)

SPECIAL REQUIREMENTS:

  • Valid Virginia Operator’s license and reliable transportation.
  • Willing to adjust work schedule as needed.
  • Must pass drug screening.  Some positions require positive complete background screening including:  criminal, sex offender and child protective services.
  • Capable of completing certification in First Aid and CPR for infants and children.
  • Must be able to interact with children.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching and typing; grasping, feeling, talking, hearing, repetitive motion of the wrists, hands, and/or fingers.
  • Physical requirements of this position – medium work; exerting up to 50 pounds of force occasionally and/or up to 30 pounds of force frequently, and/or up to 10 pounds constantly to move objects.
  • Visual acuity requirements – close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
  • Conditions subject to in this position – environmental conditions; protection from weather conditions but not necessarily from temperature changes.

 

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.  It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

TAP hires only U.S. Citizens and lawfully authorized aliens.

 

Equal Opportunity Employer/Drug-Free Workplace

Bilinguals Encouraged to Apply