Center Supervisor (Head Start/Early Head Start)

Roanoke, VA

  • Department: Head Start/Early Head Start
  • Posting Date: 3/26/2019
  • Closing Date: Open until filled
  • Salary: $13.26 - $21.81/Hourly
  • Code: CS-HSEHS

DEFINITION AND PURPOSE:

Works to ensure that the center operates smoothly in a way that facilitates appropriate education for children and support for their families. Responsible for the supervision of all classroom staff in the center and works with the Head Start and Early Head Start Education Coordinators to ensure efficient operation of all support services related to the Head Start and Early Head Start.

ORGANIZATIONAL RELATIONSHIPS:

Supervised by:  Education Coordinator

Supervises: Center staff

Coordinates with: All Head Start and Early Head Start Staff, Community Agencies, Central Staff, Community Specialists, Classroom Volunteers

 

RESPONSIBILITIES:

  • Coordinates daily operations of center staff.

–     Works to ensure someone is available to answer phones and greet parents at all times.

–     Monitors sign-in forms for volunteers, parents, guests, visitors and center staff.

–     Receives and records in-coming calls and distributes messages.

–     Staffs center in absence of Education staff (including kitchen); this includes working in the classrooms and kitchen when needed.

–     Copies, delivers, and/or posts all in and outgoing communications and mail from central staff before the end of the business day.

–     Coordinates maintenance, janitorial, and kitchen operations for center and keeps Supervisor of Early Head Start up to date with all center maintenance issues.

–     Maintains and coordinates in-kind forms and submits them to Financial Manager before the 10th day of each month. Brings all In-kind to Lead Teachers meeting each month.

–     Maintains attendance log files/files for all Staff, Foster Grandparents, and Volunteers.

–     Ensures adherence with licensing and performance standards for building and grounds, including and conducting all monthly and semi annually drills. Forwards them to the central staff and keeps current copies on file.

–     Coordinates schedules for students, volunteers, and tours.

–     Maintains calendar for conference rooms occupancies.

–     Maintains employee personal files and tracks staff attendance and occurrences. Follows up with proper documentation to supervisor. Performs a written evaluation or has a verbal conversation when needed. Discuss with Education Coordinator prior to write up.

–     Attends parent meetings or appoints a designee, monthly.

–     Compiles Teachers reports and submits monthly center report at Lead Teachers meeting.

–     Compiles classroom reports for monthly parent meeting.

  • Supports a team approach to center operations among all service area staff, coordinators and supervisors to meet licensing standards and Head Start and Early Head Start Performance Standards.

–     Informs Head Start and Early Head Start Education Coordinators of needs, problems, and concerns regarding the Center and operations.

–     Ensures all agencies rules are followed (i.e. no cell phones. staff adhering to dress code, etc.).

–     Meets with HS/EHS Education Coordinators to provide updates on progress, goals, and activities in the Center.

–     Encourages and supports classroom staff to create an atmosphere in the center that is welcoming to parents and families.

–     Attends monthly Lead Teacher meetings.

–     Schedules monthly center staff meetings (and other meetings as needed) and types, distributes and files minutes from all center staff meetings. Sends a copy of minutes to Education Coordinator monthly.

–     Inspects center and reports to the appropriate service area supervisor any health, safety, fire, occupancy, licensing, or other violations for corrective action, as needed.

–     Maintains a substitute list, receives calls from staff and arranges for substitutes as needed. Calls substitutes prior to using center staff as replacement for absent staff.

–     Calls Supervisor at least one hour prior to center opening when unable to report to work (tardiness, sickness, and emergencies).

–     Calls Education Coordinator when needed to leave early for the day or take an extended break for any reason.

–     Distributes and collects timesheets from staff for completion and forwards completed timesheets to coordinators before 12:00 pm Thursday afternoon on the week timesheets are due.

–     Maintains and updates emergency contacts for staff.

–     Provides center orientation to new staff and volunteers and coordinates schedules.

  • Maintains responsibility for center operations.

–     Adheres to all policies/procedures as outlined in the TAP Head Start Policies and Procedures Manual.

–     Schedules center responsibilities for staff to ensure daily operation, as needed.

–     Assigns staff to any work schedule as needed to ensure center coverage.

–     Reviews and approves petty cash expenditures and keeps up to date records of spending and turns receipts into accounts technician for TAP Head Start for reimbursement in a timely manner.

–     Sees that all equipment is secured in a safe place, daily.

–     Receives and issues paychecks every 2 weeks.

–     Receives and posts correspondence for staff/parent information as needed.

–     Reviews and files records of time worked by staff, volunteers, and foster grandparents, daily.

–     Selects materials and office supplies for center office/staff as needed.

–     Compiles and submits order forms to immediate supervisor for classroom/office materials and supplies quarterly.

–     Conducts a written yearly inventory of all center materials, supplies, and equipment to be submitted to Supervisor.

–     Completes and submits in-kind reports, monthly, and turned by the 10th of each month to finance manager

–     Works toward meeting in-kind goal, as assigned.

–     Participates in hiring of center staff, as requested.

–     Participates in annual performance appraisals of center staff.

–     Completes paperwork and job responsibilities in a timely manner, meeting all deadlines.

–     Makes recommendations for disciplinary action to immediate supervisor, as needed.

–     Reports cases of suspected child abuse or neglect to supervisor and calls child protective services immediately.

–     Ensures that playground checklist is completed daily.

–     Creates an atmosphere in the center that is welcoming to parents and families.

–     Encourages parent participation daily by providing parents with information about how they can be involved.

–     Greets parents daily and invites them to participate.

–     Collects and submits meal count & attendance form, health inspection forms, maintenance requests, janitor’s checklists, morning inspection sheet (Head Start) and submits to appointed personnel.

–     Motivates and supports staff through positive feedback and recognition of staff strengths.

–     Ensures daily cleanliness of center.

–    Collects BACH payments and submits them to finance manager.

  • Adheres to NAEYC code of Ethical conduct
  • Performs other duties as assigned and required.
  • Attends meetings, workshops, or in-service training related to Head Start or Early Childhood Education as requested. A minimum of 21 training hours are required.

 

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Demonstrated knowledge of child development for children under age 6.
  • Knowledge of community resources and agencies that work with families.
  • Working knowledge of computer programs required for development of newsletters, data bases, and data management.
  • Ability to operate in a self-directed manner, seeking information and assistance as needed to complete assigned tasks.
  • Ability to plan and prioritize tasks in order to meet deadlines.
  • Excellent interpersonal skills.
  • Positive and professional interactions with the public and staff of the center, program, and agency.
  • Oral and written communication skills.
  • Organizational and record-keeping skills.

 

TRAINING, EDUCATION AND EXPERIENCE:

  • Bachelor of Arts, Bachelor of Science, or Associate in Arts or Associate in Science Degree with concentration in early childhood development or related field.
  • Four years’ experience working with families and young children.
  • Three years’ experience in a Supervisory capacity.

 

SPECIAL REQUIREMENTS:

  • Must have a valid Virginia Operator’s license with a good driving record and reliable transportation.
  • Must pass drug screening. Some positions require positive complete background screening including: criminal, sex offender and child protective services.
  • Physical activity of this position – climbing; ascending and descending ladders, stairs, scaffolding, ramps, poles and the like; balancing, stooping, kneeling, crouching crawling, reaching, standing, walking, pushing, pulling, lifting, use of fingers for – picking, pinching and typing; grasping, feeling, talking, hearing, repetitive motion of the wrists, hands, and/or fingers; must be able to interact with children.
  • Physical requirements of this position – medium work; exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently.
  • Visual acuity requirements – visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
  • Conditions subject to in this position – worker is not substantially exposed to adverse environmental conditions.bility to move about with ease and to lift a minimum of 40 pounds.

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job. It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

TAP hires only U.S. Citizens and lawfully authorized aliens.

Equal Opportunity Employer/Drug Free Workplace

Bilinguals Encouraged to Apply